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Estates and facilities management information system

The Estates and Facilities Management System (EFM-Information) collects data on:

Estates Return Information Collection (ERIC)

This is the main central data collection for estates and facilities services from the NHS containing information dating back to 1999/2000. Trusts enter data into the system which provides real time performance indicator information varying form on screen indicators to charts allowing organisations to benchmark their performance.

Published Data: The Estates and Facilities Information Collection (ERIC) data is published via the Hospital Estates and Facilities Statistics website (external). The website allows users build and filter reports.

Patient-led Assessments of the Care Environment (PLACE)

This programme was established in 2013 and replaced the former Patient Environment Assessment Team (PEAT) programme which had run since 2000. Through the programme all NHS Trusts and a number of private sector hospitals with in-patient facilities comprising 10 or more beds undertake an annual self-assessment of the non-clinical services they provide - cleanliness, food, the physical condition and appearance of buildings and fixtures/fittings and privacy and dignity, dementia and disability issues. The assessment teams are expected to be comprised of at least 50% 'patient assessors' - i.e. people not employed by the organisation being assessed. The results are published annually and also are shared with the Care Quality Commission who use a selection of the data in their Intelligent Monitoring process. See more information about PLACE and archived PEAT data.

Surplus Land

On the 31st May 2015, the Government announced plans to release enough public land to build as many as 150,000 new homes by 2020. This will contribute to the previously announced target of earning £5 billion of income from public sector land sales in the period 2015-20. As a major public sector owner of land, the NHS is expected to contribute to these initiatives. To gauge the level of contribution the NHS can make, a data collection on an annual basis is undertaken of NHS land that is surplus or potentially surplus. This will include land and buildings sold and also land retained but developed and used for housing.

Resilience of Estates and Facilities

In order to establish the degree to which organisations are prepared for emergencies, a number of initiatives are undertaken across Government Departments periodically. This data collection contributes to the Capabilities Programme through identifying current levels of resilience to the disruption of key estates and facilities services associated with NHS provider organisations.

Non-Medical Equipment Defects and Failure Incident Reports

This ad hoc collection records and reports to the Department of Health any instances relating to non-medical equipment ensuring the legal duties of Trusts are maintained.

Hospital Estates and Facilities Statistics

The Hospital Estates and Facilities Statistics is a data warehouse,, of published ERIC and PLACE data. The site contains data on the annual Estates Return Information collection (ERIC) dating back to 1999/2000. The website allows users build and filter reports.

Degree Days

This is a measure of the average temperature, against which the energy used for space heating can be monitored. This module displays monthly and 20 year average data at 15oC and 18.5oC degrees. This is for information only.

How do I use the EFM-Information system?

User guidance is available on the system itself.

Who is it for?

People in NHS trusts submitting data on the subjects above. Registered users can also see real time data, benchmark and run data reports within the system. It contains data from 1999/2000 onwards.

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