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September 2011/26
Core funding/operations
Request for data

Returns should be uploaded to the HEFCE extranet by noon on Wednesday 16 November 2011


HEIFES11
Higher Education in Further Education: Students Survey 2011-12

This document asks further education colleges to complete the annual survey of students on recognised higher education courses. The data will: enable us to monitor the achievement of funding agreement targets for 2011-12; give an early indication of the number of students on recognised higher education courses at further education colleges in 2011-12; and, with data supplied to the Data Service, inform our allocation of teaching funds for 2012-13.


To: Heads of further education colleges directly funded by HEFCE in 2011-12
Of interest to those responsible for: Student data, Funding
Reference: 2011/26
Publication date: September 2011
Enquiries to: Paresh Prema, tel 0117 931 7314, e-mail heifes@hefce.ac.uk

Table of contents and executive summary (read online)

Frequently asked questions


Download

Main report and annexes
Annex Q was updated on 2 November 2011
Annex D was updated on 3 November 2011

[ Download Main report as Adobe PDF 1Mb | Download Main report as MS Word 2.7Mb ]

Annexes

Annex A HEIFES11: Getting started

[ Download Annex A HEIFES11: Getting started as Adobe PDF 73K | Download Annex A HEIFES11: Getting started as MS Word 193K ]

Annex B Summary of changes and clarifications since HEIFES10

[ Download Annex B Summary of changes and clarifications since HEIFES10 as Adobe PDF 45K | Download Annex B Summary of changes and clarifications since HEIFES10 as MS Word 163K ]

Annex C Sample tables

[ Download Annex A HEIFES11: Getting started as MS Excel 293K ]

Annex D Table and column descriptions
Annex D was updated on 3 November 2011

[ Download Annex D Table and column descriptions as Adobe PDF 82K | Download Annex D Table and column descriptions as MS Word 188K ]

Annex E When the tables have been completed

[ Download Annex E When the tables have been completed as Adobe PDF 44K | Download Annex E When the tables have been completed as MS Word 177K ]

Annex F The HEIFES11 student population

[ Download Annex F The HEIFES11 student population as Adobe PDF 40K | Download Annex F The HEIFES11 student population as MS Word 170K ]

Annex G Recognised HE courses

[ Download Annex G Recognised HE courses as Adobe PDF 30K | Download Annex G Recognised HE courses as MS Word 166K ]

Annex H Counting student activity

[ Download Annex H Counting student activity as Adobe PDF 80K | Download Annex H Counting student activity as MS Word 186K ]

Annex I Completion and non-completion

[ Download Annex I Completion and non-completion as Adobe PDF 45K | Download Annex I Completion and non-completion as MS Word 176K ]

Annex J Full-time equivalence for part-time students

[ Download Annex J Full-time equivalence for part-time students as Adobe PDF 45K | Download Annex J Full-time equivalence for part-time students as MS Word 176K ]

Annex K Residential and funding status

[ Download Annex K Residential and funding status as Adobe PDF 45K | Download Annex K Residential and funding status as MS Word 176K ]

Annex L Price groups

[ Download Annex L Price groups as Adobe PDF 83K | Download Annex L Price groups as MS Word 210K ]

Annex M Mode of study

[ Download Annex M Mode of study as Adobe PDF 83K | Download Annex M Mode of study as MS Word 210K ]

Annex N Level of study

[ Download Annex N Level of study as Adobe PDF 25K | Download Annex N Level of study as MS Word 158K ]

Annex O Long years of programme of study

[ Download Annex O Long years of programme of study as Adobe PDF 29K | Download Annex O Long years of programme of study as MS Word 161K ]

Annex P Fee categories in Table 4

[ Download Annex P Fee categories in Table 4 as Adobe PDF 34K | Download Annex P Fee categories in Table 4 as MS Word 168K ]

Annex Q Identification of old-regime and new-regime students in Table 7
Annex Q was updated on 2 November 2011

[ Download Annex Q Identification of old-regime and new-regime students in Table 7 as Adobe PDF 495K | Download Annex Q Identification of old-regime and new-regime students in Table 7 as MS Word 1.9Mb ]

Annex R List of abbreviations

[ Download Annex R List of abbreviations as Adobe PDF 32K | Download Annex R List of abbreviations as MS Word 172K ]

Annex S Index

[ Download Annex S Index as Adobe PDF 25K | Download Annex S Index as MS Word 251K ]



Contents

This section contains an overview of the HEIFES11 process, a guide for those unfamiliar with HEIFES and a summary of changes and clarifications since HEIFES10.

  • Executive summary
  • Outline timetable for HEIFES11 return and 2012-13 funding round
  • The HEIFES11 survey and data used for funding purposes
  • Queries and further information
  • HEIFES contacts at colleges
  • Data preparation and submission
  • Data verification
  • Sign-off of HEIFES11 data
  • Outline process for the 2012-13 funding round
  • Audit
  • Annex A   HEIFES11: Getting started
  • Annex B   Summary of changes and clarifications since HEIFES10

This section contains a description of the tables within the workbook and further information on data collection, data verification and sign-off.

  • Annex C   Sample tables
  • Annex D   Table and column descriptions
  • Annex E   When the tables have been completed

This section contains the definitions and guidance that must be used in the completion of the HEIFES11 tables.

  • Annex F   The HEIFES11 student population
  • Annex G   Recognised HE courses
  • Annex H   Counting student activity
  • Annex I   Completion and non-completion
  • Annex J   Full-time equivalence for part-time students
  • Annex K   Residential and funding status
  • Annex L   Price groups
  • Annex M   Mode of study
  • Annex N   Level of study
  • Annex O   Long years of programme of study
  • Annex P   Fee categories in Table 4
  • Annex Q   Identification of old-regime and new-regime students in Table 7

This section contains a list of abbreviations and an index to this publication.

  • Annex R   List of abbreviations
  • Annex S   Index

The appendices contain detailed technical information.

  • Appendix 1   Links between ILR and HEIFES data
  • Appendix 2   Validation of HEIFES data
  • Appendix 3   Guidance on grant adjustment tables and related worksheets
  • Appendix 4   Verification checks on HEIFES11 data
  • Appendix 5   Guidance on 2011-12 funding rate tables for phase out of funding from 2012-13

Executive summary

Purpose

1.   This document asks further education colleges (FECs) to complete the annual survey of students on recognised higher education (HE) courses.

Key points

2.   The data will:

  1. Enable us to monitor the achievement of funding agreement targets for the academic year 2011-12.
  2. Together with the individualised learner record (ILR) supplied to the Data Service, inform our initial allocation of teaching funds for the academic year 2012-13.
  3. Give an early indication, including for government planning purposes, of the number of HE students studying in the academic year 2011-12.

3.   This document provides:

  1. An introduction to the Higher Education in Further Education: Students Survey 2011-12 (HEIFES11) and how we use it to inform our funding.
  2. Guidance notes for completing the HEIFES11 survey.
  3. Definitions used in the HEIFES11 survey.
  4. Examples of the survey tables, which will be available to download from the HEFCE extranet in November 2011.
  5. A summary of changes since HEIFES10 (Annex B), including those previously announced in 'Advance notification of changes to HESES and HEIFES for 2011-12' (Circular letter 17/2011).

Action required

4.   HEIFES11 should be completed by all FECs receiving HEFCE recurrent funds for teaching. Returns must be uploaded to the HEFCE extranet by noon on Wednesday 16 November 2011. Workbooks will be available to colleges in November 2011.

Outline timetable for HEIFES11 return and 2012-13 funding round

5.   The provisional timetable is summarised below.

November 2011
  • Organisation and group keys issued to colleges
  • HEIFES workbooks available to colleges
  • 16 November deadline to return HEIFES data
  • End November/beginning December validation and credibility checks by HEFCE
  • End November/beginning December we will write to colleges, asking them to verify the data, answer any questions about the data and submit any appeals against formulaic grant adjustments. Colleges will have five working days to answer questions about data
22 December 2011
  • Colleges must have signed off their HEIFES data as being correct at 1 November 2011
13 January 2012
  • Deadline for submission of appeals
February 2012
  • Colleges notified of final grant adjustments, including the outcome of appeals
19 March 2012 (provisional)
  • Colleges notified of initial allocations of recurrent grant for 2012-13
22 March 2012 (provisional)
  • Publication of initial allocations of recurrent grant for 2012-13 for all colleges
To be confirmed
  • Deadline for colleges to request transfers of provision and other amendments to provisional allocations
Late July 2012
  • Colleges receive their funding agreements and, where appropriate, amended initial allocations for 2012-13