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September 2011/27
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Request for data

Returns should be uploaded to the HEFCE extranet by noon on Friday 9 December 2011


HESES11
Higher Education Students Early Statistics Survey 2011-12

This document asks higher education institutions to complete the annual survey of students on recognised higher education courses. The data will: enable us to monitor the achievement of funding agreement targets for 2011-12; give an early indication of the number of higher education students studying in the academic year 2011-12; and, with data supplied to the Higher Education Statistics Agency, inform our allocation of teaching funds for 2012-13.


To: Heads of HEFCE-funded higher education institutions
Heads of universities in Northern Ireland
Of interest to those responsible for: Student data, Funding
Reference: 2011/27
Publication date: September 2011
Enquiries to: Paresh Prema, tel 0117 931 7314, e-mail heses@hefce.ac.uk

Table of contents and executive summary (read online)

Frequently asked questions


Download

Main report and annexes
Figure H2 of Annex H was amended on 6 October 2011
Annex Q was updated on 2 November 2011
Annex D was updated on 3 November 2011

[ Download Main report as Adobe PDF 1.3Mb | Download Main report as MS Word 3.1Mb ]

Annexes

Annex A   HESES11: Getting started

[ Download Annex A HESES11: Getting started as Adobe PDF 74K | Download Main report as MS Word 132K ]

Annex B   Summary of changes and clarifications since HESES10

[ Download Annex B Summary of changes and clarifications since HESES10 as Adobe PDF 32K | Download Annex B Summary of changes and clarifications since HESES10 as MS Word 99K ]

Annex C   Sample tables

[ Download Annex C as MS Excel 271K ]

Annex D   Table and column descriptions
Annex D was updated on 3 November 2011

[ Download Annex D Table and column descriptions as Adobe PDF 123K | Download Annex D Table and column descriptions as MS Word 70K ]

Annex E   When the tables have been completed

[ Download Annex E When the tables have been completed as Adobe PDF 123K | Download Annex E When the tables have been completed as MS Word 70K ]

Annex F   The HESES11 student population

[ Download Annex F The HESES11 student population as Adobe PDF 39K | Download Annex F The HESES11 student population as MS Word 107K ]

Annex G   Recognised HE courses

[ Download Annex G Recognised HE courses as Adobe PDF 23K | Download Annex G Recognised HE courses as MS Word 94K ]

Annex H   Counting student activity
Figure H2 of Annex H was amended on 6 October 2011

[ Download Annex H Counting student activity as Adobe PDF 328K | Download Annex H Counting student activity as MS Word 1Mb ]

Annex I   Completion and non-completion

[ Download Annex I Completion and non-completion as Adobe PDF 50K | Download Annex I Completion and non-completion as MS Word 116K ]

Annex J   Full-time equivalence for part-time years of instance

[ Download Annex J Full-time equivalence for part-time years of instance as Adobe PDF 33K | Download Annex J Full-time equivalence for part-time years of instance as MS Word 99K ]

Annex K   Residential and funding status

[ Download Annex K Residential and funding status as Adobe PDF 104K | Download Annex K Residential and funding status as MS Word 154K ]

Annex L   Price groups

[ Download Annex L Price groups as Adobe PDF 82K | Download Annex L Price groups as MS Word 138K ]

Annex M   Mode of study

[ Download Annex L Price groups as Adobe PDF 56K | Download Annex M Mode of study as MS Word 104K ]

Annex N   Level of study

[ Download Annex N Level of study as Adobe PDF 27K | Download Annex N Level of study as MS Word 96K ]

Annex O   Long years of study

[ Download Annex O Long years of study as Adobe PDF 27K | Download Annex O Long years of study as MS Word 96K ]

Annex P   Fee categories in Table 4

[ Download Annex P Fee categories in Table 4 as Adobe PDF 34K | Download Annex P Fee categories in Table 4 as MS Word 101K ]

Annex Q Identification of old-regime and new-regime students in Table 7
Annex Q was updated on 2 November 2011

[ Download Annex Q Identification of old-regime and new-regime students in Table 7 as Adobe PDF 440K | Download Annex Q Identification of old-regime and new-regime students in Table 7 as MS Word 1Mb ]

Annex R   List of abbreviations

[ Download Annex R List of abbreviations in Table 7 as Adobe PDF 33K | Download Annex R List of abbreviations as MS Word 111K ]

Annex S   Index

[ Download Annex S Index as Adobe PDF 59K | Download Annex S Index as MS Word 198K ]



Contents

This section contains an overview of the HESES11 process, a guide for those unfamiliar with HESES and a summary of changes and clarifications since HESES10.

  • Executive summary
  • Outline timetable for HESES11 return and 2011-12 funding round
  • The HESES11 survey and data used for funding purposes
  • Queries and further information
  • HESES contacts at institutions
  • Data preparation and submission
  • Data verification
  • Sign-off of HESES11 data
  • Outline process for the 2011-12 funding round
  • Audit
  • Annex A   HESES11: Getting started
  • Annex B   Summary of changes and clarifications since HESES10

This section contains a description of the tables within the workbook and further information on data collection, data verification and sign-off.

  • Annex C   Sample tables
  • Annex D   Table and column descriptions
  • Annex E   When the tables have been completed

This section contains the definitions and guidance that must be used in the completion of the HESES11 tables.

  • Annex F   The HESES11 student population
  • Annex G   Recognised HE courses
  • Annex H   Counting student activity
  • Annex I   Completion and non-completion
  • Annex J   Full-time equivalence for part-time years of instance
  • Annex K   Residential and funding status
  • Annex L   Price groups
  • Annex M   Mode of study
  • Annex N   Level of study
  • Annex O   Long years of study
  • Annex P   Fee categories in Table 4
  • Annex Q   Identification of old-regime and new-regime students in Table 7

This section contains a list of abbreviations and an index to this publication.

  • Annex R   List of abbreviations
  • Annex S   Index

The appendices contain detailed technical information.

  • Appendix 1   Links between HESA and HESES data
  • Appendix 2   Validation of HESES data
  • Appendix 3   Guidance on grant adjustment tables and related worksheets
  • Appendix 4   Verification checks on HESES11 data
  • Appendix 5   Guidance on 2011-12 funding rate tables for phase out of funding from 2012-13

Executive summary

Purpose

1.   This document asks higher education institutions (HEIs) to complete the annual survey of students on recognised higher education (HE) courses.

Key points

2.   The data will:

  1. Enable us to monitor the achievement of funding agreement targets for the academic year 2011-12.
  2. Together with data supplied to the Higher Education Statistics Agency (HESA), inform our initial allocation of teaching funds for the academic year 2012-13.
  3. Give an early indication, including for government planning purposes, of the number of HE students studying in the academic year 2011-12.

3.   This document provides:

  1. An introduction to the Higher Education Students Early Statistics Survey 2011-12 (HESES11) and how we use it to inform our funding.
  2. Guidance notes for completing the HESES11 survey.
  3. Definitions used in the HESES11 survey.
  4. Examples of the survey tables, which will be available to download from the HEFCE extranet in November 2011.
  5. A summary of changes since HESES10 (Annex B) including those previously announced in 'Advance notification of changes to HESES and HEIFES for 2011-12' (Circular letter 17/2011).

Action required

4.   HESES11 should be completed by all HEIs receiving HEFCE recurrent funds for teaching. Returns must be uploaded to the HEFCE extranet by noon on Friday 9 December 2011. Workbooks will be available to institutions in November 2011.

Outline timetable for HESES11 return and 2012-13 funding round

5.   The provisional timetable is summarised below.

November 2011
  • Organisation and group keys issued to institutions
  • HESES workbooks available to institutions
December 2011
  • 9 December deadline to return HESES data
  • Mid-December validation and credibility checks by HEFCE
  • Mid-December we will write to institutions, asking them to verify the data, answer any questions about the data and submit any appeals against formulaic grant adjustments. Institutions will have five working days to answer questions about data
13 January 2012
  • Institutions must have signed off their HESES data as being correct at 1 December 2011
  • Deadline for submission of appeals
February 2012
  • Institutions notified of final grant adjustments, including the outcome of appeals
19 March 2012 (provisional)
  • Institutions notified of initial allocations of recurrent grant for 2012-13
22 March 2012 (provisional)
  • Publication of initial allocations of recurrent grant for 2012-13 for all institutions
To be confirmed
  • Deadline for institutions to request transfers of provision and other amendments to provisional allocations
Late July 2012
  • Institutions receive their funding agreements and where appropriate, amended initial allocations for 2012-13