CREATING OR EDITING SCHEMES USING WORD FILES
To create a new scheme of work unit use a blank file. Keeping a copy of the original create a new file and save it giving it a filename. You can start typing straight into the file. You can cut and paste from an existing Scheme of Work. Remember to save frequently!
To edit an existing scheme of work make a copy of the file that you want to edit, and save the new file giving it a filename. You can cut and paste from an existing scheme of work. Again, remember to save your work frequently!
Applicable only for schemes of work in Design & Technology, Science, History, Geography and ICT. If you create or edit schemes of work frequently you'll find the information on structure and formatting below very useful...
The schemes of work unit files are structured documents with relatively complex formatting. That said, once you understand the layout and handling of one document, you will find that they are all quite similar.
All text is held within tables, each contain rows of 3 distinct types:
- Heading rows. These contain the default headings and labels found within all schemes and should rarely need to be modified.
- Data rows. These contain nothing but data, making them very easy to select as a whole.
- Spacer rows. These empty rows provide space between the other kinds of rows. Generous by default, their height can be reduced when more room is needed on a specific page.
Tip: The easiest and most reliable way to select a row is with the mouse, but not in the click and drag method preferred by many. When working in Word, and especially within tables, it's easier to 'point and shoot'. That is, hold the cursor in the margin to the left of the row or paragraph you are after, and click to select it. This can be combined with dragging to select multiple rows or paragraphs at one. The hidden advantage of this technique is that it ensures you always include the trailing paragraph mark in your selection, a common oversight.
There is always a single table per page, with each separated by either a Word page or section break. It is essential to preserve such breaks - especially the section break separating the portrait and landscaped pages - as these contain page orientation (portrait / landscape) and header / footer information.
Most formatting within schemes is controlled via styles. Resist the temptation to apply manual formatting as this will simply lead you to work against, and possibly corrupt, the style set.
Tip: The template file, Scheme.dot, contains a toolbar with buttons for applying the custom scheme styles. Whenever you open a scheme unit, you should automatically see this toolbar. If not, select View, Toolbars and select the entry for the SoW Styles toolbar. (If SoW Styles is unavailable, it may be that the data file has been 'separated' from the template file.)
DOWNLOADING AND INSTALLING WORD FILES
A Word version of a unit can be downloaded by selecting Print/download this unit from the left-hand menu of any unit page. However, depending on which browser you are using, clicking a link may cause Microsoft Word to launch and display the document. Instead use the mouse to right-click over the link and choose Save target as.
In addition to downloading single units the following resources are available in Word format:
- Schemes Unit Files
- Blank Schemes- ready-to-complete, blank schemes for each of the study areas
Additionally for Design & Technology, History, Geography, Science and ICT a schemes template and user notes in the form of a readme file is provided. The New schemes of work in Art & Design, Music, PE and RE are provided as simple Word 6.0 compatible files only.
These can be downloaded as individual files, or sets of related files stored within 'self-extracting zip files'. This latter method offers several advantages and is highly recommended.
There are 10 self-extracting sets in all for primary schemes of work:
- 9 Schemes Sets - Each includes the data files for a specific study area and appropriate blank scheme.
- 1 Set of Blanks - This contains the blank schemes as a single download.
All files are in Word 6.0 format, making them compatible with recent versions of Word including 6.0, 95, 97 and 2000.
Go to Download all units on the subject home page (left-hand menu) to get these resources.
Given that most of the schemes of work files are relatively small (approximately 70K), it is recommended that you maintain an original copy of any files you will be modifying directly. This is especially true of blank schemes.
Installation of the Scheme of Work unit Word files is simple, as it's merely a matter of knowing where the files have been stored. The default offered by the self-extracting zip file varies by set (for example, C:\Schemes\Science). While you may change this location when prompted during installation, it's wise to maintain a separate folder for each set of data files. Users who download files individually will discover the same to be true.
Please note that the template file and readme.doc are only applicable to schemes of work in Design & Technology, History, Geography, Science and ICT:
- Blank schemes and the Readme.doc are installed to the same folder as the data files by the self-extracting zip files.
- Users who obtain the blank schemes as a separate self-extracting zip file are offered C:\Schemes\Blanks as the default folder. Such users, as well as those who copy the blanks as individual files, may find it convenient to store blanks in the same folder as the study area they belong to.
- The Scheme Template is also copied automatically to the same folder as the data files when you use the self-extracting zip file. When stored in the same folder, the data files and blanks can easily 'find' the template.
- Users who install more than one set of data files will wind up with extra copies of the template - one for each data set. While this poses no problem in itself, and indeed offers several advantages, some users may wish to have all of their data files supported by a single copy of the template file. See Template Strategies in the Readme.doc file for more information.
- Users who obtain the template as an individual download have the option of storing it with the data files (as described for the self-extractor) or as a classic, centrally stored template. Again, see Template Strategies for more.
DOWNLOADING AND USING PDF FILES
A Portable Document Format (PDF) version of a unit can be downloaded by selecting Print/download this unit from the left-hand menu of any unit page. However, depending on which browser you are using, clicking a link may cause Acrobat Reader to launch and display the document. Instead use the mouse to right-click over the link and Save target as (or a similar command).You can also download all the units for a subject as one compressed file. Just select Download all units on the subject home page (left-hand menu).