The Royal Navy Club of 1765 and 1785 (United 1889)
Approved by the AGM 2008
I. Establishment. This Club shall consist of officers of the Royal Navy, of the rank of Flag Officer, Commodore, Captain or Commander, who are, or were, eligible to be appointed to command one of HM ships-of-war at sea. Officers eligible to become Members can not normally be admitted as Honorary Members or Visitors although, former members excepted, they may be admitted on one occasion only as guests of Members or of the Committee. No officer who has been dismissed the Service can belong to the Club unless reinstated.
II. Mode of electing Members. Every officer for election to membership must be proposed by two Members. Candidates so proposed shall be elected by the Committee. No candidate can be admitted to membership except by the agreement of at least eight Members of the Committee. An election opposed by three members of the Committee will exclude. The names of those elected shall be announced by the President before the first dinner following their election.
III. Subscription. The subscription shall be as determined by the Committee from time to time. It shall become due upon election for those elected in the first half of the calendar year, and afterwards on the first bank working day in January each year.
IV. Arrears. In the event of any Member falling into arrears of subscription, the Secretary shall make application for payment in the name of the Committee. Any Member failing to pay his subscription at the due date in two consecutive years shall, after application has been made to him by the Secretary, be regarded as wishing to withdraw from the Club, and be removed from the List of Members.
V. Committee. The Committee shall consist of the Trustees and eighteen Members of whom six shall be Flag Officers, six Commodores/Captains and six Commanders. Members of the Committee other than the Trustees who have served three years shall retire. No Member retiring shall again be eligible for Committee service until after the lapse of one year. The Committee shall elect their Chairman and Vice Chairman, when successors are required, and reliefs for Members retiring. The Committee shall meet at least three times each year shortly before or on a Dinner Day and at any other time the Chairman may think necessary. Three Members thereof shall be fully competent to transact all business except that which relates to the election of new Members and charitable purposes.
VI. Sub Committees. The Chairman, Vice Chairman and Chairman of Trustees shall be ex-officio members of an Executive Sub Committee to attend to any immediate requirements of the Club. The Committee may appoint from time to time other Sub Committees for particular purposes.
VII. General Meetings. The Committee shall be empowered to call a General Meeting at any time and shall do so on the written requisition of not less than twenty Members.
Resolutions. Resolutions for decisions at General Meetings shall be promulgated in writing to all Members of the Club at least one month before the date of the Meeting. Resolutions which have not been so promulgated, or which are proposed at the Meeting, shall be submitted to a subsequent General Meeting. Resolutions at General Meetings shall be decided by a majority of two thirds of the Members present, provided there shall be at least fifteen.
AGM. The Annual General Meeting shall be held before the Dinner to commemorate the Battle of Trafalgar when the Committee shall lay before it the Accounts for the preceding year, a general statement of the finances of the Club and a list of those Members who have not paid up their subscriptions. At this Meeting any proposal for amending the Rules of the Club or for making new Rules shall be brought forward.
Accounts. The accounts of the Club shall be subject to independent examination once in each year. A summary of the examined accounts shall be forwarded to every Member of the Club at least one month before the date of the Annual General Meeting.
VIII. Dinner Days. The Meetings of the Club shall commence each year on or about the 4th February, commonly known as Founders' Day, being the anniversary of the day on which the Navy Society was established in 1765. Succeeding Meetings shall commemorate naval actions or achievements selected by the Committee, always including the Battle of Trafalgar. The Sovereign's Birthday shall be celebrated and a Dinner shall be given to the members of the Admiralty Board. At the discretion of the Committee, Dinners other than that to celebrate Founders' Day may be designated Guest Nights. The programme shall be advertised on the Card of Meetings and posted in selected Clubs and Messes. The dinner hour shall be 7.30 p.m., except when otherwise specified on the Card.
IX. Dinner Contribution. A sum, to be fixed from time to time by the Club Committee, shall be paid by each Member dining, and the balance of the dinner bill shall be paid out of the Funds, but not the Surplus Fund, of the Club. The Secretary shall keep records of Dinners and Members who dine, for the information of the Committee, and to enable them to certify to the balance due.
X. The President. The Committee is empowered to appoint the President for the respective Dinners. Except on Guest Nights, the President alone shall be entitled to bring a friend who is to be considered the guest of the Club,
XI. No business shall be done on a Club day after the dinner is served.
XII. Surplus Fund. The Trusts on which the Surplus Fund is held are embodied in a Trust Deed dated 7th day of November 1927 as amended from time to time. Copies of this Deed may be obtained from the Secretary. The Surplus Fund shall be invested in the joint names of not less than three nor more than five Trustees who shall be Members of the Club, or in the name of a Corporation, in the purchase, or upon the security, of any property, real or personal, of whatsoever nature and wheresoever situate, as the Trustees shall in their absolute discretion think fit to the intent that the Trustees shall have the same powers of investing and transposing investments in all respects as if they were themselves absolutely and beneficially entitled to the Surplus Fund. The income from any investments shall only be applied in the relief of distressed widows and widowers, orphan children, siblings and dependants of those who have been Members of the Club, provided that the former Member was not more than one year in arrear with his subscription and that a former Member who ceased to be a Member by death or resignation had been a Member for not less than five years. In cases where exceptional circumstances exist, the application of these two provisos shall be at the discretion of the Trustees.
The Committee shall accept on behalf of the Club any money, stocks, shares, or investments which shall be presented to the Club, and shall add the same to the Surplus Fund so as to form part thereof, and the Trustees shall hold such stocks, shares and investments, notwithstanding that they may not be of the kind hereinbefore authorised as investments for the Surplus money, but any reinvestments shall be made only in the securities hereinbefore authorised. The Committee and the Trustees may, in their discretion, comply with specific instructions, conditions or wishes attached to any gift by the donor. But no stocks, shares or investments not fully paid up or involving other pecuniary liability shall under any circumstances be held by the Trustees.
XIII. Applications for relief from the Surplus Fund. All applications for relief from the Surplus fund of the Club must be made by Memorial, according to the form prescribed, copies of which may at any time be obtained from the Secretary. Such Memorials, duly filled up and signed by the applicant, and attested by a Member of the Club (except in those cases in which the applicant has received grants for at least five consecutive years, when the first certificate only need be signed, and if the signature of a Member of the Club cannot be obtained by an applicant, the first certificate may be signed by a Minister of Religion, Justice of the Peace or Bank Manager), must be sent to the Secretary.
XIV. Distribution of Surplus Fund. The Secretary shall prepare in January each year recommendations for the grants of relief to be made during the following financial year from the Surplus Fund to Memorialists who have applied under Rule XIII and shall submit these recommendations to the Trustees at a Trustees' Meeting prior to the 1st April. At the subsequent Committee Meeting at least six members of the Committee other than the Trustees shall be present to take note of the Trustees' decisions.
XV. Disposals of the Funds entrusted to the Committee. All surplus monies arising from the annual subscriptions and Balances in hand, (except the interest of the money now invested, or which may hereafter be invested, to be appropriated according to Rule XII), shall be reserved for such purposes as the Committee may judge best, and that they may be enabled to meet all exigencies, to maintain the honour, and to ensure the respectability, comfort and conviviality of the Society. No transfer of balance from the General Fund to the Surplus Fund for the investment shall take place unless there remains a balance of at least £I50 after such transfer.
XVI. Powers of the Committee in reference so any Member whose conduct may be injurious to the character and interests of the Club. In case any circumstances should occur likely to endanger or disturb the welfare, good feeling, honour or conviviality of the Club, the Committee shall call a General Meeting, giving fourteen days' notice; and in the event of it being voted by two thirds of the Members (not less than fifteen Members being present) that the name of any Member should be removed from the list of the Club, the subscription for the current year shall be returned to such Member, and he shall cease to belong to the Club.