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Electronic Staff Record Data Quality Reports (WOVEN)

What is WOVEN?

The Workforce Validation Engine (WOVEN) is a monthly data quality report on data in the Electronic Staff Record (ESR). This is sent to individual organisations, allowing them to correct their data at source. It also provides national rankings for data quality scores against an agreed list of criteria.

Why do we have WOVEN?

The ESR Central Team and the HSCIC have worked together to create a validation and data quality reporting system designed to drive up data quality in the ESR, for both primary and secondary uses.

The rollout of the ESR system to most of the NHS, and improving the quality of the data it holds, has enabled the HSCIC to replace burdensome data collections with direct extracts from an administrative source for the majority of its workforce related collections. The WOVEN process helps to ensure that the quality of this data continues to increase.

How do I access the WOVEN reports?

WOVEN reports are sent directly to NHS organisations' ESR contacts, and relevant people should automatically receive them. If you think you should receive the WOVEN reports and don't currently, please email

Please read the WOVEN user guidance and other information, including how to raise a validation override request:

pdf icon Guidance on Workforce Validation Engine (WoVEn) Reports [415kb]

xls icon Validation Override Request [173kb]

pdf icon Correcting an Occupation Code With Backdating [233kb]

pdf icon Hosted OrgSiteCode and Workplace Org [304kb]

pdf icon WOVEN ESR Extract dates 2015-2016 [175kb]

pdf icon Data Depot External Guidance [776kb]

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