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In an era of increased competition and fees it is key that prospective students are given as much detailed course information as possible, that they may make informed decisions as to which course they study. This informed decision will aid retention and completion and ensure that the student has chosen the right course for them. In order for this informed choice to be possible, prospective students needs to be able to compare courses with each other and to an increased level of detail, either using institutional websites or aggregator sites. The HE sector is also open to external scrutiny from the Quality Assurance Agency (QAA) and so timely, up to date, high quality course information and sound processes are required to ensure compliancy and adherence with standards. At the moment the University of Bradford doesn’t have a course database (a single point of truth for course information), or portfolio manager, but sees the benefits of this approach to prevent duplication of effort and information, as well as establish ownership of content and enable error-free, timely publication. In order to make this change the University needs to assess its current processes, procedures and staffing around course information, its management and publication and make plans to improve them. Stage 1 of this project enabled the University of Bradford to determine its maturity in terms of course information management using the XCRI Self Assessment Framework. Stage 2 aims to build on this work through a series of business process and technical changes and will deliver detailed course information to both the University and aggregator websites through an XCRI-CAP 1.2 feed of our course information hosted at a cool URI to be determined. This project will enable the University of Bradford to develop robust and effective processes and procedures around the management of its course information in order to support the e-Strategy aim of using web-based systems to improve administration, enabling a ‘write once, use many’ approach.

Course Data Stage 2 University of Bradford

In an era of increased competition and fees it is key that prospective students are given as much detailed course information as possible, that they may make informed decisions as to which course they study.  This informed decision will aid retention and completion and ensure that the student has chosen the right course for them.

In order for this informed choice to be possible, prospective students needs to be able to compare courses with each other and to an increased level of detail, either using institutional websites or aggregator sites.

The HE sector is also open to external scrutiny from the Quality Assurance Agency (QAA) and so timely, up to date, high quality course information and sound processes are required to ensure compliancy and adherence with standards.

At the moment the University of Bradford doesn’t have a course database (a single point of truth for course information), or portfolio manager, but sees the benefits of this approach to prevent duplication of effort and information, as well as establish ownership of content and enable error-free, timely publication.

In order to make this change the University needs to assess its current processes, procedures and staffing around course information, its management and publication and make plans to improve them.

Stage 1 of this project enabled the University of Bradford to determine its maturity in terms of course information management using the XCRI Self Assessment Framework.  Stage 2 aims to build on this work through a series of business process and technical changes and will deliver detailed course information to both the University and aggregator websites through an XCRI-CAP 1.2 feed of our course information hosted at a cool URI to be determined.

This project will enable the University of Bradford to develop robust and effective processes and procedures around the management of its course information in order to support the e-Strategy aim of using web-based systems to improve administration, enabling a ‘write once, use many’ approach.

Objectives

  • Publish an agreed institutional view of our course information management process and systems (human and technical).
  • Develop an Enterprise Architecture of the current and ideal business, application and technology layers related to our current course information management (‘as is’ and ‘to be’ states).
  • Investigate potential architectures for the development, storage, maintenance and publication of course information at Bradford.
  • Pilot architectures and related processes and procedures with some of the ‘hard to reach’ courses.
  • Create an XCRI-CAP 1.2 feed and modify as necessary following testing with the JISC Aggregator Tool.
  • Share learnings and/or findings across the University of Bradford and sector.

Anticipated Outputs and Outcomes

  • A shared, understanding across the institution of our current IT and human processes and systems pertaining to course information management and their interoperability
  • A diagrammatical overview of the University’s enterprise architecture pertaining to course information management
  • A report to Learning and Teaching Committee recommending new approaches to the development, maintenance, storage and publication of course information

Better understanding of:

  • how XCRI-CAP fits in with KIS
  • the need for up to date, detailed course information delivered in a timely manner
  • Policies and guidelines pertaining to course information management including its ownership, maintenance and retention
  • An XCRI-CAP1.2 feed of our course information

Documents

Final report

Project Staff

Project Manager
Project Team
  • Professor Shirley Congdon, Pro Vice-Chancellor for Learning and Teaching, Project Sponsor s.congdon@bradford.ac.uk
  • Claire Gibbons, Senior Web and Marketing Manager, Deputy Project Manager c.s.gibbons1@bradford.ac.uk
  • Philip Briggs, Head of IT Systems, Technical Lead p.j.briggs@bradford.ac.uk
  • Systems Analyst/Programmer, tbc
  • Jennie Coates, Head of Admissions, Admissions Lead and UCAS link j.s.coates@bradford.ac.uk
  • Sheila Whyatt, Copy Quality Editor, Course Information expert
  • Paddy Callaghan, Web Developer and administrator of University Web Content Management System, TerminalFour,  CMS and XML feed expert
  • Graham Hill, Director of IT Services, Information Systems Committee representative g.c.r.hill@bradford.ac.uk
  • Jenny Beaumont and Sharon Roscoe, Academic Quality Unit Quality Assurance (course information) j.beaumont@bradford.ac.uk
  • John Ross, Student Records Team representative, Manager of the Student Records Team and system expert, Student Records expert and link to SITS  j.ross2@bradford.ac.uk
  • Associate Dean Learning and Teaching (representative to be decided), Learning and Teaching representative and link back to Learning and Teaching Strategy
  • Liz Hough, Marketing Manager, Postgraduate Programmes Central Marketing and Postgraduate programmes representative
  • Carolyn Holroyde, Marketing Manager, School of Management Academic School Marketing representative
  • Sally Dyson, Head of Strategic Planning and lead on KIS for University of Bradford, Strategic Planning Office representative s.a.dyson1@bradford.ac.uk
  • Hayley Preston, Head of Student Administration and Support, Student Support, representative h.preston@bradford.ac.uk
  • Students’ Union representative, tbc

Documents & Multimedia

Summary
Start date
12 January 2012
End date
29 March 2013
Funding programme
e-Learning programme
Strand
Course Data: making the most of course information
Project website
Lead institutions

University of Bradford

Topic