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In Stage 1 of the JISC Courses Data project we reviewed and delivered business process maps of current workflows for the management of our Programme and Module information, as well as mapping this against the requirements being generated by the Key Information Set (KIS) and the Higher Education Achievement Report (HEAR).

Course Data Stage 2 University of Sheffield

In Stage 1 of the JISC Courses Data project we reviewed and delivered business process maps of  current workflows for the management of our Programme and Module information, as well as mapping this against the requirements being generated by the Key Information Set (KIS) and the Higher Education Achievement Report (HEAR). 

Stage 2 of the project aims to address some of the key issues uncovered during this work, including: the divergent and separate processes for disseminating information about different types of courses, the scope of data collected and made available electronically about non-standard and more complex courses, and the barriers to effective electronic transfer/communication of data resulting from the current programme approvals process. Stage 2 also aims to implement XCRI-CAP (eXchanging Course Related Information - Course Advertising Profile), a standard for managing the sharing of live course data with external parties.

The University of Sheffield is a Russell Group university with relatively complex course provision and a large and diverse student body. Courses are offered at undergraduate and taught postgraduate level, and delivery modes include full-time, part-time, distance learning and continuing professional development (CPD). The University also has a growing number of courses offered collaboratively with institutions overseas and in the UK. Many different departments are involved in the annual processing of data about programmes and modules, and in the creation of new programmes of study. The drive to stay competitive is leading the University to embrace changes to its information management, and we recognise that better informed students are likely to make better choices about their learning opportunities, and to achieve more in higher education as a result. The University is therefore applying for Stage 2 JISC funding to refine its course information processes and to create XCRI-CAP feeds of its course data.

This work is also important to the University to support local implementations of the HEAR and KIS, and current internal projects, such as ‘Re-thinking the Prospectus’ and the Programme Regulations Online Management System (PROMS) project. It will contribute to joining up the requirements for collection and re-use of programme information of all the above projects. 

Objectives

  • Prepare the University to share course data externally, by refining internal course management/data processes
  • Identify and add missing data elements in programme and module records, in collaboration with other projects
  • Prompt improvements to programme and module management processes and systems, especially the capture, approval and update of programme data
  • Promote a joined-up approach to the management of course data across the University
  • Develop the necessary staff expertise to implement and manage XCRI-CAP feeds
  • Provide an XCRI-CAP test feed during spring 2012
  • Fully implement XCRI-CAP for a wide range of courses before March 2013

Anticipated Outputs and Outcomes

  • Aggregators able to find courses more easily
  • Enquirers/Applicants able to find and compare courses more easily
  • Streamlined course data processes
  • More joined-up work on other ongoing projects
  • Reduced administrative burden on institution’s professional services and academic staff
  • XCRI-CAP test feed (Spring 2012)
  • XCRI-CAP live feed (March 2013 onwards)
  • Project website, blog and internal ‘USpace’
  • Staff training
  • Course data diagrams produced using Enterprise Architecture methodology
  • Breakout session at SROC 2012 and posts on SROC website to disseminate experiences

Documents

Final report

Project Staff

Project Manager
  • Anne Rodgers, University of Sheffield, Corporate Information and Computing Services (CiCS) 0114 22 21134 a.rodgers@sheffield.ac.uk
Project Director
Project Support

 

Documents & Multimedia

Summary
Start date
12 January 2012
End date
29 March 2013
Funding programme
e-Learning programme
Strand
Course Data: making the most of course information
Project website
Lead institutions
University of Sheffield
Topic