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This Project will build on earlier work undertaken by WHELF (Welsh Higher Education Libraries Forum) to explore the potential benefits and drawbacks inherent in a move from distributed Library Management Systems across the Welsh Higher Education Institutions, to a shared model.

Library Systems Shared Services Feasibility Study (Wales)

Summary

The Project will build on earlier work undertaken by WHELF (Welsh Higher Education Libraries Forum) to explore the potential benefits and drawbacks inherent in a move from distributed Library Management Systems across the Welsh Higher Education Institutions, to a shared model.

The project will build a business case for the move to a shared service which would encompass all Welsh HEIs plus the Welsh NHS Libraries who currently share a library management system with Cardiff University. 

Open source, commercial and hybrid solutions will be explored with potential delivery models based on the Welsh IT infrastructure, but applicable to other consortia.

A presentation the project recently gave which provides a useful introduction to the work:

Objectives

  • Provide a practical vision and road-map for a future shared library management systems infrastructure which will support Welsh HE institutions in delivering world-class systems and services to meet the needs and expectations of users.
  • Develop a comparison of different infrastructure models and approaches, with costs and ongoing support requirements.
  • Develop a set of use cases and guidelines to explore integration with local systems (eg: student information management, finance etc).
  • Develop a risk analysis of different models and systems approaches (open source, commercial, hybrid).
  • Analyse best practice in existing consortia models.
  • Develop a business case for a shared service, encompassing required improvements to user experience and options for cost savings.  

Anticipated Outputs and Outcomes

  • A business case for the development of a shared library management system across a consortium of Welsh Higher Education libraries.
  • A summary of key requirements and issues to consider for implementation of a shared library management system, and the key benefits and impacts of doing so.
  • Models for integration of a shared library management system with local systems and the wider national service infrastructure.

Project Staff

David R Edwards
Assistant Director - University Technical Solutions Group
Information Services
Cardiff University
39-41, Cardiff University
Park Place
Cardiff
CF10 3BB

Tel: +44 (0) 2920 870 883
Mob: +44 (0) 7534 296 276
Email: EdwardsD14@cardiff.ac.uk

Tracey Stanley
Deputy University Librarian and Assistant Director, Information Services, Cardiff University,
Arts & Social Studies Library
PO Box 430
Cardiff CF24 0DE

Tel: +44 (0) 29 2087 5693
Mob: +44 (0) 790 8898 777
Email: Stanleyts@cardiff.ac.uk

Mark Hughes
Head of Collections
Swansea University
Swansea

Email: m.j.hughes@swansea.ac.uk

John Dalling 
Senior Learning Resources Adviser
Learning Resources Centre
University of Wales Trinity Saint David
Carmarthen 
SA31 3EP 

Tel: +44 (0) 1267 676764 
Email: J.Dalling@tsd.ac.uk


Mieko Yamaguchi
Library Systems Manager
Library & Archives Service
Bangor University 
College Road
Bangor
Gwynedd
LL57 2DG

Tel: +44 (0) 1248 382970
Email: m.yamaguchi@bangor.ac.uk

Sue Stevens
Library Systems Manager
Information Services
Cardiff University
39-41, Cardiff University
Park Place
Cardiff
CF10 3BB

Tel: +44 (0) 29 2087 4706
Email: StevensS@cardiff.ac.uk

Helen Thomas
Central Services Manager
Library Central Services Unit
Cardiff Metropolitan University
Western Ave, Cardiff CF5 2YB

Tel: +44 (0) 29 2041 6277
Email: hjthomas@cardiffmet.ac.uk

Summary
Start date
30 June 2012
End date
31 December 2012
Funding programme
Digital infrastructure: Information and library infrastructure programme
Strand
Information and library infrastructure: Emerging opportunities
Project website
Lead institutions
Cardiff university
Partner institutions
Wales Higher Education Libraries Forum members (WHELF):

Swansea University
Aberystwyth University
University of Glamorgan
Cardiff Metropolitan University
Swansea Metropolitan University
Bangor University
Glyndwr University
University of Wales Trinity Saint David
University of Wales Newport
Coleg Cymraeg Cenedlaethol
University of Wales
Royal Welsh College of Music and Drama
Supporting Member: National Library of Wales
Topic