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Strategic Environment Assessment

Department of Trade and Industry
Strategic Environmental Assessment (SEA)

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Privacy Statement

This statement covers the services provided by the website:

The Data Controller for this website is the Department of Energy and Climate Change.

The purpose of this statement is to inform users of the offshore-sea website, which is managed by Hartley Anderson Ltd. on behalf of the Department of Energy and Climate Change (DECC). It explains what information is collected about them when they visit this site, how this information is used, if it is disclosed and the ways in which we protect users' privacy.

Confidentiality and security

Any information you provide will be held securely and in accordance with the Data Protection Act 1998. Your personal details will not normally be disclosed to third parties. In some circumstances however we may need to disclose your personal details to a third party so that they can provide a service you have requested, or fulfill a request for information. Any information about you that we pass to a third party will be held securely by that party, in accordance with the Data Protection Act 1998, and used only to provide the services or information you have requested.

You have a right to request a copy of your personal details at any time to check the accuracy of the information held. If you wish to do this, please write (explaining that your interest is in to the:

SEA Management Team
Hartley Anderson Limited
Regent House
36 Regent Quay
AB11 5BE

Information we collect from visitors

We collect several kinds of information from visitors to depending on the part of the site being visited: comments, e-mail enquiries, e-mail addresses, site usage information and, in a few cases, personal details such as your name and postal details if you order publications from the website.

1. Comments on the SEA process

If you provide comments on the website through our on-line comments form we will only publish those comments if you agree to their publication by selecting the appropriate options in the comments section. Unless you select the option to remain anonymous then your comment may be attributed to your name. We reserve the right NOT to publish any comments submitted.

2. Enquiries and questions

If you send an enquiry by e-mail it may not always be possible for us to provide the information requested directly. In such circumstances we may pass your enquiry to another organisation so that they can fulfil your information request.

3. E-mail alert services sign up

If you sign up to receive e-mail alerts we will use the information you give us to provide the service(s) you have requested. We may occasionally contact e-mail alert subscribers to help us evaluate and improve the service that we offer.

If you sign up for a subscription e-mail service, we will hold the information you have provided for as long as you require access to the service requested. If you inform us that you wish to cancel a subscription we will remove you from our mailing list.

4. Site usage information

i) Cookies
Cookies are pieces of data created during the exchange between your web browser and the server hosting a site you visit, and contain unique information about your visit to this website.

They are stored in the cookie directory of your hard drive, and may not expire at the end of your session. Cookies do not contain any personal information about you and cannot be used to identify an individual user unless you are a registered user and have logged in.

Although your browser may be set up to allow the creation of cookies, you can specify that you be prompted before a site puts a cookie on your hard disk, so that you can decide whether to allow or disallow the cookie. Alternatively, you can set your computer not to accept any cookie.

We are gathering non-personal data regarding the visitors to our site using cookies and code which is embedded in the site. Both the cookies and the embedded code provide non-personal statistical information about visits to pages on the site, the duration of individual page view, paths taken by visitors through the site, data on visitors' screen settings and other general information. We use this type of information, as with that obtained from any other cookies used on the site, to help us improve the site.

You can manage cookies yourself and learn more about them through Internet browser cookies - what they are and how to manage them  

Our use of cookies

1. Apache - This is used by the web server logging service to produce website usage statistics. An example of the data that is stored follows. It is based on the users IP address.

Name: Apache
Example Value:
Expires: At End Of Session

2. PHPSESSID - This cookie is set in order for the website to keep track of a users session ID. This is especially important for registered users who sign in. The session ID is stored on the server until the default expiry time has elapsed; an example of the data stored is follows.

Example Value: b0dacd5e5c2d4b5f0d5deec47f5c6e39
Expires: At End Of Session

3. TestCookie - This cookie is part of Legacy code and is used to check that the user has a browser with cookies enabled. An example of the data stored follows. The expiry for this cookie is fixed to one day.

Name: TestCookie
Example Value: Test
Expires: After One Day

ii) Log files
Log files allow us to record visitors' use of the site. We put together log file information from all our visitors, which we use to make improvements to the layout of the site and to the information in it, based on the way that visitors move around it. Log files do not contain any personal information about you.

Linking to another site from the DECC website

Our website contains links to other sites. Neither Hartley Anderson Ltd nor DECC are responsible for the privacy practices within any of these other sites. You should be aware of this when you leave the site and we encourage you to read the privacy statements on other websites you visit.

Changes to this privacy policy

If this privacy policy changes in any way, we will place an updated version on this page. Regularly reviewing this page ensures that you are always aware of what information we collect, how we use it and under what circumstances, if any, we will share it with other parties.

May 2011
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