Who we share information with and why

Publisher:Department for Transport
Publication type:Instructional
Published date: 1 July 2008
Mode/topic:Transparency
Data owner Information Shared with Purpose
DfT Cooperative Crash Injury Study (CCIS).


Data concerning the damage to vehicles involved in "tow-away"
accidents is compared with personal injury data collected from
hospitals in order to understand the injury causation and
therefore improve vehicle safety design.
TRL Ltd, Loughborough University & Birmingham University To increase understanding of the behaviour of the vehicle, its
structure and fittings and their interaction with vehicle
occupants and/or other road users with the purpose of
developing injury mitigation measures.
VOSA Accidents & Defects Database.


Data from VOSA inspections of commercial vehicles following
accidents.  Inspections done at request of Police if
vehicle defects are suspected.  Adds value to other
accident data sets in the DfT. Includes data on Vehicle owner /
driver / operator.
Police and TRL Ltd To provide a supporting function to the Police; to provide
robust data on persistent occurrences of defects on vehicles
then involved in accidents, to add further information on
understanding of the behaviour of the vehicle, its structure
and fittings and their interaction with vehicle occupants
and/or other road users with the purpose of developing injury
mitigation measures.
The Police Fatal Accident files Police  and TRL Ltd The aims of the project are: to sort, catalogue and store fatal
accident files received from the police forces; to keep a
management database linking the files to STATS19; and; to
retrieve files when requested by individual police forces or by
DfT for research purposes
Coroners
data.

The existing alcohol database provides information on the blood
alcohol concentrations (BACs) of road traffic accident
fatalities. These data are supplied by Coroners (England and
Wales) and Procurators Fiscal (Scotland) and are linked to the
national STATS19 road accidents database.

TRL Ltd In order for us to be able to detect any change in trends and
monitor the drink/drive situation over time, we need the
continuous collection and analysis of this information.
Rail accident investigation information. Under the Regs disclosure is precluded, save by order of the
High Court or equivalent in Scotland.
Investigating rail accidents and incidents.
Air accident investigation information held on a database known
as "ADAM"
(see note 1 below)
Other international AIBs, CAA, EASA Aviation Industry For the purpose of air accident investigation. Sharing of data
is used to facilitate an investigation.
UK data for
eurostat.

Data on national and international rail passengers and freight,
rail accidents, passengers and freight by country of
embarkation and disembarkation.

Rail Statistics processes for onward transmission to Eurostat EU Regulation 91/2003.  International rail passengers and
rail freight figures are collected by DfT and added to national
figures collected by Office of the Rail Regulator (ORR) for
onward transmission to Eurostat. 
The London Area Travel Survey (2001).


Data items include origin & destination addresses, rail
stations used, reason for journey, ticket type, sex and age.
Local Government Full dataset provided for transport planning. Aggregated
(anonymised) results available publicly.
The National Rail Travel Survey (NRTS) collects data on a
sample of rail journeys.  
Research International, MVA Associates Data processors/ contractor for analysis to produce a
comprehensive picture of weekday rail travel across the whole
of Great Britain, covering who uses the railways, where, when
and for what purposes.
Seafarer information – Name, Gender, Date of Birth, EEA State
Membership, National Insurance Number, Postcode at time of
recruitment, Seafarer Classification, Reason for leaving.
London Metropolitan University To produce the annual seafaring statistics
Email alert data on main DfT website.  Name, email
address, subject interest. 
Verizon To contact those who have signed up for a service.  
Email alert data on Think! Website. Name, email address,
telephone numbers, subject interest. 
Eduserv/Verizon To contact those who have signed up for a service.  
Email alert data for Act on Co2 newsletter. FastHost To contact those who have signed up for a service.  
British Superbike (BSB) competiton entry data collected at
individual BSB race meetings.  Name, email address, home
address, telephone number.
Capitalise To contact those who have signed up for a service.  
Press Notice Distribution data. Name, email address, postal
address, telephone number. Organisation, subject
interest. 
Central Office of Information To contact those who have signed up for a service.  
Promotion material distribution lists -  Name, email
address, postal address, telephone number, subject
interest. 
Capita To contact those who have signed up for a service.  
Registration details for Transport Direct website Atos Origin Enables the user to save preferences and regularly searched
journeys
Freight Best Practice web site. Name and e mail address. Faber Maunsell  To contact those who have signed up for a service and
dissemination of information
Freight Best Practice publications Hot Line. Name and postal
address.
Capita 210 To contact those who have signed up for a service and
dissemination of information
Names and addresses of trainers qualified to deliver Safe and
Fuel Efficient Driving (SAFED) training along with their
general training qualifications 
Momenta To contact those who have signed up for a service and
dissemination of information
Names, addresses and Driver licence details of SAFED trained
drivers
Momenta To contact those who have signed up for a service and
dissemination of information

[1] ADAM is an internal AAIB database that collates information that
might contain "relevant records" for the purposes of regulation 18 of the
Civil Aviation (Investigation of Air Accidents and Incidents) Regulations
1996 (S.I1996/2798).  A relevant record is defined as being within a
category of specific information set out in paragraph 5.12 of Annex 13 to
the Chicago Convention 1944.  Any relevant record cannot be made
publicly available for purposes other than accident investigation without a
court order or at the discretion of the Chief Inspector (for the purposes
of accident investigation). Other records (including those which are
“relevant records”) held  are available in line with
current Data Protection and Freedom of Information Act 2000 principles.

Data owner Information Shared with Purpose
Driver and Vehicle Licensing Agency (DVLA) Driver records Vehicle and Operator Services Agency (VOSA), Police/Crown
Prosecution Service (CPS)
To improve road safety through licensing, enforcement and
prosecution.
Bodies tasked with national security as set out in S23 FOIA. To maintain national security.
Ministry of Justice (MOJ)/HM Courts Service To enforce fines and motoring offences.
Department for Work and Pensions (DWP) For benefit fraud investigations, including disability
benefits.
Criminal Case Review Commission For criminal case reviews.
European Operator Licensing Authorities To confirm eligibility of driver to hold tachograph.
European Licensing Authorities To check validity of driving licences prior to exchange to
another EU licence.
Police To enforce other serious criminal offences.
Driver records Motability, Driving Standards Agency (DSA), Ministry of Defence
(MoD), Private companies employing drivers, car hire companies,
Insurance companies, Local Authorities, Vehicle finance
companies, Solicitors
To confirm driver entitlement.
Driver records (excluding endorsements and entitlements) Local Authorities For benefit fraud investigations, including housing benefit and
council tax benefit.
Vehicle and Operator Services Agency (VOSA) To investigate bounced cheque payments for VOSA.
Child Support Agency To trace absent parents.
Her Majesty’s Revenue and Customs (HMRC) Any instance of tax consequence.
UK Border Agency For identity checking
Identity and Passport Service To check ID of passport applicants.
Driver records (name and address only) Research contractor Customer research on behalf of DVLA.
Driver records (anonymised) Department for Transport (DfT) For statistical analysis of driver licensing.
Vehicle records Vehicle and Operator Services Agency (VOSA), Police To improve road safety through licensing, enforcement and
prosecution.
Police For enforcement of other offences.
Child Support Agency To trace absent parents.
National Rivers Authority To investigate criminal offences in connection with rivers.
Her Majesty’s Revenue and Customs (HMRC) Any instance of tax consequence.
Vehicle and Operator Services Agency (VOSA) To investigate bounced cheque payments for VOSA.
Local Authorities For benefit fraud investigations, including housing benefit and
council tax benefit. For decriminalised parking regulation
enforcement.
National Parks Authorities, Forestry Commission, Local
Authorities, Housing Associations
To investigate and prosecute abandoned vehicle offences.
Bodies tasked with national security as set out in S23 FOIA. To maintain national security.
Department for Work and Pensions (DWP) For benefit fraud investigations, including disability
benefits.
Criminal Case Review Commission For criminal case reviews.
Transport for London To enforce congestion charges.
Crown Prosecution Service (CPS) To provide information for prosecutions.
Vehicle insurance companies To investigate fraud, pursue claims after accidents, and trace
uninsured motorists.
Private car park enforcement companies, NHS To identify those parked on private land and infringing parking
rules.
British embassies/consulates To investigate traffic incidents abroad, and to trace families
of those involved in traffic incidents.
UK based enforcement/debt collecting companies To act on behalf of EU local authorities to impose traffic
related fines incurred in other EU countries.
Petrol station companies, garages, car dealerships, toll road
operators
To identify motorists with unpaid bills.
Vehicle finance companies To trace vehicles sold with outstanding credit agreements.
Loss adjustors To trace company assets.
Vehicle clamping companies To trace vehicle owners where criminal damage is done to clamp.
Motor manufacturers For safety recall exercises.
Royal Society for the Prevention of Cruelty to Animals (RSPCA),
Royal Society for the Protection of Birds (RSPB)
To investigate offences.
Motor Insurance Bureau To investigate claims on uninsured vehicles.
Private individuals To provide information to investigate minor accidents, and
parking and abandoned vehicles on private land. To provide full
history request for a vehicle owned by the individual.
EUCARIS (EUropean CAR and driving licence Information System) To check the vehicle registration of imported/exported vehicles
within EU.
Vehicle records (vehicle registration mark, keeper details and
mileage only)
Mileage companies (e.g. VMC (Vehicle Mileage Check) HPI
National Mileage Register and CDL Vehicle Information Services
Ltd)
To investigate suspected “clocking”.
Trading Standards To investigate clocking and mis-selling allegations.
Vehicle records (excluding name and address of keeper) National Car Parks To confirm whether or not vehicle has valid excise licence.
CDL Vehicle Information Services LTD, CarweB Ltd, Experian, HPI
Limited and RAC (Royal Automobile Club)
For consumer protection purposes
Vehicle records (anonymised – excluding name and address
and vehicle registration mark)
Department for Transport (DfT) For statistical analysis of vehicle licensing and vehicle
stocks.
Experian For demographic analysis.
Experian, GMAP Consulting, R L Polk and Urban Science For market research.
CarweB Ltd  
Vehicle data (make, model, VRM and partial postcode) Society of Motor Manufacturers and Traders Ltd (SMMT), MCIA,
AEA
For market research and to gauge changes in ownership trends.
Society of Motor Manufacturers and Traders Ltd (SMMT) For analysis for government initiatives.
Vehicle data (name and address of keeper only) Research contractors Customer research on behalf of DVLA.
Vehicle and Operator Services Agency (VOSA) MoT test data (including vehicle registration mark and
pass/fail)
Driver and Vehicle Licensing Agency (DVLA) For Electronic Vehicle Licensing
MoT test compliance scoring for garages and examiners MoT garages and Authorised Examiners To improve performance and compliance.
Local Authorities To select operators for tenders.
HGV and PSV annual test data Driver and Vehicle Licensing Agency (DVLA) For Electronic Vehicle Licensing
Vehicle manufacturers, HGV/PSV operators, To improve vehicle performance and compliance.
Local Authorities To select operators for tenders.
Vehicle Identity Check data Driver and Vehicle Licensing Agency (DVLA) To detect vehicle identity fraud.
Alterations to National Taxations System report Driver and Vehicle Licensing Agency (DVLA) To inform DVLA of taxation class changes, and consequent
reduction/increase in excise duty payments.
Reduced Pollution Certificate report Driver and Vehicle Licensing Agency (DVLA) To provide information for reduced excise duty payments.
Transport for London/ London Low Emission Zone To ensure correct charging of vehicles travelling in London low
emissions zone.
Digital tachograph data Driver and Vehicle Licensing Agency (DVLA) To enable DVLA to issue tachograph cards.
Encounter history reports HGV/PSV operators To improve performance and compliance.
Local Authorities To select operators for tenders.
Traffic and Roadworthiness reports for EU operators Enforcement agencies within the EU For enforcement activities on operators in EU.
Overloading prohibitions data Trading Standards For investigations.
Operator compliance risk scores HGV/PSV operators To improve performance and compliance.
Local Authorities To select operators for tenders.
Car and truck crash injury information Transport Research Laboratory For research into the causes of car and truck crashes. To
improve road safety.
Intelligence information from VOSA operations Police Authorities, Serious and Organised Crime Agency (SOCA),
Department of Works and Pensions (DWP), Trading Standards
(EMTS), HM Revenue and Customs (HMRC), British Transport Police
(BTP), Department Business, Enterprise and Regulatory Reform
(BERR), The Border and Immigration Agency (BIA), Security
Industry Agency (SIA), National Health Service (NHS),
Gangmasters Licensing Authority (GLA), Gambling Commission
To share intelligence with other enforcement agencies.
Operator Licence application information Police, DfT (Bus Service Operators Grant), Department for
Environment, Driver and Vehicle Licensing Agency (DVLA),
Environment Agency, Her Majesty’s Revenue and Customs (HMRC),
Home Office, DTI, Port Police
To enable statutory authorities to make representations on
HGV/PSV licence applications.
Information on bus routes operated by bus companies Local Authorities To publish details of bus timetables.
Information about operators/vehicles carrying hazardous goods DfT (Transec) For counter terrorism purposes.
Health and Safety Executive For follow-up on health and safety issues and offences.
Fleet compliance check information Department for Transport (DfT) For statistical analysis of baseline levels of and trends in
compliance and roadworthiness.
Driving Standards Agency (DSA) Register of Driver Trainers information Driver and Vehicle Licensing Agency (DVLA) Driver number only – for removing/adding the Approved
Driving Instructor flag from the DVLA Driver record.
TMG, Capita To carry out a Criminal Records Bureau/ Disclosure Scotland
check on the driving instructor.
Pearson Group (contractors) To deliver theory tests for Approved Driving Instructors.
Local Authorities, private individuals To provide a list of named Approved Driving Instructors who can
offer Pass Plus training in the Local Authority area.
Motor Schools Association, Driving Instructors Association To send out promotional material to Approved Driving
Instructors (with consent).

 

Department for Transport (DfT) For statistical analysis.
Ministry of Justice (MoJ)/Courts Service For data disclosure to the court/tribunals in the course of
litigation involving DSA.
Research contractor For research to compare the results of delegated examiners with
the results of DSA examiners.
Ipsos MORI, Red Scientific To measure and improve customer satisfaction.
Direct marketing companies To promote road safety initiatives.
Police To provide information for criminal investigations.
Approved Driving Instructors appeals information Transport tribunals For assessment of a tribunal case.
Compulsory Basic Training data Driver and Vehicle Licensing Agency (DVLA) To update DVLA Driver records with record that motorist has
undergone compulsory basic training.
DCTS database (driver details, theory, practical and hazard
perception test pass/fail results)
PA Consulting To carry out research to inform improved road safety.
Police To provide information on driver entitlement before DVLA record
has been updated.
Department for Transport (DfT) Test volumes and waiting times, for statistical analysis and
driving test demand forecasting.
Driver and Vehicle Licensing Agency (DVLA) To issue full driving licences following test pass.
Pearson Group (contractors) To provide a theory test service.
Action Mailing Services Ltd To deliver appointment letters for the theory test to
candidates.
RSIS database (driver details and driving test assessment,
including location of centre where test taken)
Approved Driving Instructors To improve performance and road safety (anonymised data).
Motor Schools Association / Driving Instructors Association To improve performance and road safety (anonymised data).

 

Department for Transport (DfT) For analysis of pass rates at different centres.
Any combination of driving test and Approved Driving Instructor
data
Her Majesty’s Revenue and Customs (HMRC) For tax fraud investigations.
Outforce, Police, CPS, Trading Standards To investigate fraud or abuse of driving test system, e.g.
through impersonation or illegal instruction.
Department for Work and Pensions (DWP), Other Government
Departments (OGDs)
For benefit fraud investigations and Identify fraud
investigations
Special Branch/ National Crime Squad For anti-terrorist investigations.
Banks and financial institutions For anti-fraud investigations.
Vehicle Certification Agency (VCA) Type approval register Other EU member states

 

For mutual recognition of type approval across EU, and
validation of certificates produced by manufacturer or
importer.
Police For criminal investigations – providing forensic evidence
to help trace vehicle.
Vehicle and Operator Services Agency (VOSA) (HGV type approval only) For pre-population of VOSA technical
record.
Department for Transport (DfT) For evidence to support policy decisions. To provide statistics
on CO2 emissions.
Vehicle and Operator Services Agency (VOSA), Authorised MoT
garages
To provide emissions testing default values and
manufacturer’s standards.
Management systems certification register UK Accreditation Service, Registrar Accreditation Board, US
accreditation board for management systems
To audit VCA’s certification process.
Passenger car fuel consumption data Private individuals To inform car buying decisions.
Her Majesty’s Revenue and Customs (HMRC) To inform car tax banding policy.
Noise emissions in the environment testing register Department for Business, Enterprise and Regulatory Reform
(BERR)
To provide summary data from register to inform policy. To
provide detail about particular products for investigation and
court cases.
Highways Agency (HA)

 

Automatic Number Plate Recognition data from traffic management
cameras
Contractors To manage day to day activities on behalf of Highways Agency,
monitoring traffic movement on network.
Police For criminal investigations.


For anti-terrorism.
Vehicle and Operator Services Agency (VOSA) To prosecute road traffic offences.
CCTV snapshots of traffic movements Contractors To manage day to day activities on behalf of Highways Agency,
monitoring traffic movement on network.
Vehicle and Operator Services Agency (VOSA) To prosecute road traffic offences.
Name and address of owners of property affected by road schemes Local authorities, Valuation Office, Solicitors, Estate Agents,
Agency appointed consultants, tenants
To enable compensation payments to be made.
Planning application information Developers, their agents, Agency appointed consultants, local
highway authority
To enable input into district council decision about planning
applications.
Maritime and Coastguard Agency (MCA) Hydrographic data including seabed depth data UK Hydrographic Office To update nautical charts and publications.
General public, industry and OGDs, academia For research, industry, commerce To support marine spatial
planning and coastal zone management.
Trinity Lighthouse Authority To inform positioning of buoys and other navigational aids.
English Nature, academia For archaeological purposes.
Automatic Identification System data (vessel details, position,
date, time)
Police, Ministry of Defence (MoD) To support criminal and military investigations.
Information on incidents at sea Marine Accident Investigation Branch (MAIB) For investigations leading to recommendations.
Police To provide evidence of criminal activity.
National Water Safety Forum To inform intervention strategies for water related incidents.
To co-operate with the sharing of water-related incident data
across other organisations.
Voluntary register of small pleasure craft Police To provide evidence of criminal activity.
Seafarer information (including qualifications) Maritime Authorities, Shipping Companies To verify that a seafarer’s certificate of competency or
certificate of equivalent competency is valid.
Police For prosecution of seafarers involved in fraud relating to the
use of or obtaining of a certificate of competency.


For investigation of criminal offences.
UK Border Agency To investigate seafarer visa irregularities.
SMarT Training Providers, SMarT Administering Body, Department
for Transport (DfT), London Metropolitan University
To enable the payment/receipt of grants for seafarer training.
London Metropolitan University For statistical analysis of seafarer numbers.
Department for Children, Schools and Families (DCSF) To provide statistical Information on the number of
applications for assessment of professional qualifications
received.
International Maritime Organisation To provide statistical information on the number of cases of
fraudulent activity detected.
European Union To provide statistical information on the number of seafarers
undertaking training.
Benefit agencies To support investigation into benefit fraud.
Her Majesty’s Revenue and Customs (HMRC) For any instance of tax consequence.
Department for Environment, Food and Rural Affairs (DEFRA),
Coroners, Registrar of Births and Deaths, HM Consols
To provide information.
Ship survey information Selex, Class Societies To create a record of vessels on the Alternative Compliance
Scheme.
Ship survey information and use of Halon Department for Environment, Food and Rural Affairs (DEFRA),
Scottish Executive
To provide a record of vessels using halon gas.
Survey and inspection database International Labour Organisation, Department for Transport
(DfT), Unions, Chamber of Shipping
To provide a report on occupational injuries
Member States of Paris MOU, Equasis To eliminate the operation of sub-standard ships through a
harmonised system of port State control. For targeting of ships
for inspections.
International Maritime Organisation For the regulation of the carriage of dangerous goods.
UK Ships Register information Police To support criminal investigations and enforcement.
Benefit agencies To support investigation into benefit fraud.
Department for Environment, Food and Rural Affairs (DEFRA) To provide information on fishing vessels for enforcement of
fishing quotas and other Defra objectives.
Her Majesty’s Revenue and Customs (HMRC) For any instance of tax consequence.
Local Authorities, Other ensign registries For registration of vessels.