Open book project

About Open Book

The YPLA uses school and Academy sixth form census data for two important purposes: calculation of 16-19 funding allocations, and success rates. The YPLA's 16-19 funding methodology is still relatively new for most sixth forms; as is the change from negotiated (planned) funding allocations to the automated lagged learner number system for calculating funding allocations.

This project aims to help sixth forms understand how the 16-19 funding calculation works and also to demonstrate the role and impact of success rates. This will increase the transparency of the 16-19 funding allocation process, and help sixth forms to continue to improve the quality of their census returns.

We've produced three documents for each sixth form: a funding allocation spreadsheet, a success rate spreadsheet, and a Qualification Success Rate report.

Sixth forms will be able to see how their census data was used to calculate their 2011/12 allocation. This is provided for information only, there will no opportunity to change 2011/12 funding.

Sixth forms will also be able to see how their 2009/10 success rates have been calculated. Sixth forms will have the opportunity to check and propose an amendment to their success rate if they wish to do so.

The YPLA is running the Open Book project during summer term 2011. The information will be available at the beginning of May and regional training events have been arranged in early May 2011, to coincide with the May census return.


In 2008/09, a common funding system was introduced across the 16-19 education sector. This system uses data returns from both sixth forms (census) and colleges (Further Education - Individual Learner Record) to calculate funding and success rates. While colleges have had access to tools which enable them to check and validate data at the point of submission, these tools have not been available to sixth forms. The Open Book project redresses this imbalance.

At a time when there is increased pressure on unit costs, there is an increasing demand for explanation of how the funding system works. For the 2011/12 allocations round, transitional protection limits the impact of low quality data. However, in the future, the impact of inaccurate data will increase. This may cause some sixth forms to have volatile and inaccurate funding allocations.


The YPLA briefed sector wide bodies and other key stakeholders in February and March. The information is scheduled to be released in the summer term, with regional training events in May. This is timed for maximum impact on the quality of the May census return (19th May), which will be used in the following year’s allocations process (2012/13). The data checking exercise has a deadline of 8th July, after the peak exam period has passed.