A new UK Government took office on 11 May 2010. As a result the content on this site may not reflect current Government policy.
All statutory guidance and legislation published on this site continues to reflect the current legal position unless indicated otherwise.
To view the new Department for Education website, please go to http://www.education.gov.uk

Terms of use

1. Introduction

1.1 This legal notice applies to the contents of this Website under the domain name www.partnershipsforschools.org.uk or www.p4s.org.uk. Please read these terms carefully before using this Website. Using this Website indicates that you accept these terms. If you do not accept these terms, do not use this Website.

1.2 These Terms & Conditions also apply to the collaborative workspace known as the BSF Community http://bsf.partnershipsforschools.org.uk:8080/alfresco/faces/jsp/extension/login.jsp. Specific terms and conditions relating to use of the BSF community can be found at paragraphs 4 The BSF Community.

1.3 Partnerships for Schools may revise these terms at any time by updating the posting. You should check these terms from time to time to review the then current legal notice because it is binding on you.

1.4 You can contact Partnerships for Schools by sending an e-mail message to: info@partnershipsforschools.org.uk.
Or by writing to us at:
Partnerships for Schools
Fifth Floor, 8-10 Great George Street
London SW1P 3AE

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2. Copyright and Limited Licence

2.1 The contents of these pages are © Partnerships for Schools 2006. Reproduction of part of or all of the contents in any form is prohibited other than in accordance with the following permissions.

2.2 Exceptions

2.2.1 The following licences do not apply in respect of any content on this website where copyright is acknowledged to belong to a third party.

2.3 Licence to copy for personal use

2.3.1 You may print or download to a local hard disk extracts from these pages amounting to no more than four individual pages ("the extract") for your personal use only.

2.4 Licence to recopy for limited purposes

2.4.1 You may recopy the extract to individual third parties for their personal information only, provided:

(a) you acknowledge the Partnerships for Schools Web pages as the source of the extract. You must include such acknowledgement and the Partnerships for Schools Web address (www.partnershipsforschools.org.uk) in the copy of the extract;
(b) you do not modify the extract in any way; and
(c) you inform the third party that these conditions apply to him or her and that he/she must comply with them.

2.4.2 This licence to recopy does not permit incorporation of the extract or any part of it in any other work or publication, whether in hard copy or electronic or any other form. In particular (but without limitation) no part of Partnerships for Schools Web pages may be distributed or copied for any commercial purpose.

2.4.3 No part of Partnerships for Schools Web pages may be reproduced on or transmitted to or stored in any other Website or other form of electronic retrieval system.

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3. Links to and from other sites

3.1 Links to third party websites from this Website are provided for information only and solely for your convenience. If you use these links, you leave this Website. Partnerships for Schools has not reviewed all of these third party websites and does not control and is not responsible for these websites or information contained in or accessed from such third party website.

3.2 Partnerships for Schools does not endorse, or make any representations about these third party websites, or any material found there. Links to private sector bodies or funding bodies are provided solely for your convenience, and are not intended to recommend or endorse that entity for a particular purpose, service product or project. If you decide to access any of the third party websites linked to this Website, you do so entirely at your own risk.

3.3 If you would like to link to this Website, you may do so provided that you link to, but do not replicate, the home page of this Website and subject to the following conditions:

(a) you do not remove, distort or otherwise alter the size or appearance of Partnerships for Schools's logo;
(b) you do not create a frame or any other browser or border environment around this Website;
(c) you do not in any way imply that Partnerships for Schools is endorsing any products or services other than its own;
(d) you do not misrepresent your relationship with Partnerships for Schools nor present any other false information about Partnerships for Schools;
(e) you do not link from a website that is not owned by you; and
(f) your website does not contain content that is distasteful, offensive or controversial, infringes any intellectual property rights or other rights of any other person or otherwise does not comply with all applicable laws and regulations.

3.4 Partnerships for Schools expressly reserves the right to revoke the right granted in paragraph 3.3 for breach of these terms and take any action it deems appropriate.

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4. The BSF Community

4.1 The BSF Community is made up of workgroups, both private and public (for more information, see paragraphs 4.2 to 4.4). Each workgroup has the following components:

4.2 All public workgroups are accessible to all users. Private workgroups can be set up by any user, subject to a Workspace Application Form being filled in and sent to bsfenquiries@partnershipsforschools.org.uk.

4.3 Private workgroups are able to have different levels of security:

4.4 The permissions levels of membership of a workgroup are as follows:

Guest – a person who can access a workgroup and view Content
Editor – a person with the permissions of a Guest who can also edit Content
Manager – a person with the permissions of a Editor who can also add Content
Admin – a person with the permissions of a Editor who manages the workspace, manages user access permissions and can accept applications from users to join

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5. Registering for the BSF Community:

5.1 When you register as a BSF Community User (“User”) you must submit your name, valid email address and other details. In return we agree to keep all such personal information private, and will not mis-use or sell your data to any third party.

5.2 You are responsible for ensuring the safety of all other personal information. We recommend that you do not include your home address, telephone number or other more sensitive personal information in any messages, unless you are entirely satisfied that such information should be made public.

5.3 When you successfully register as a Registered User you will create a User name and Password. You are responsible for keeping your Password confidential and shall take all necessary steps to ensure that it is kept secure and not disclosed to any other person.

If you know or suspect that your Password has been disclosed to any other person you must contact us immediately and change your password. Please note that you are responsible for all activities that occur under your Password.

5.4 We reserve the right to suspend or terminate your registration as a Registered User and/or your access to all or any parts of The BSF Community without notice to you, if we reasonably believe you to have breached this User Policy.

5.5 You agree to indemnify us from and against any liability, loss, damage or expense caused to any person (including us or any other User), to the extent such losses, damages and expense is caused by:

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6. The BSF Community: your obligations as a user

You may only use The BSF Community (including any content you access, copy or download) for lawful purposes or your own personal non-commercial use, and in any event in accordance with these Terms & Conditions.

You agree:

We reserve the right to either block access to, delete or amend any content which you upload, without notice to you.

If we receive any complaint in relation to any content you have uploaded, in addition to our right to block access to, delete or amend such content, we shall also be entitled to terminate your access to The BSF Community.

Where we consider it appropriate, we will endeavour to contact you to inform you that a complaint has been received in relation to content which you have uploaded, the action that we have taken, our evaluation of the allegation, and what steps (if any) we require you to take.

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7. BSF Community workgroups: Rules for use

7.1 The workgroups are provided as a place for Users to report information, seek advice and share ideas. As in a real community, Users are asked to respect other Users and their rights.

Your access and use of the BSF Community is subject to your acceptance of, and compliance with the provisions of these Rules for use, and any other legal notices and/or instructions which may appear in the BSF Community (including in any messages or attachments posted on the BSF Community home page or in a workgroup).

By accessing and using the BSF Community you will automatically be taken to have read, understood and accepted these Terms & Conditions and Rules for use. If you do not agree to be bound by Terms & Conditions and Rules for use, please do not use the BSF Community.

If you fail to observe any of the Rules for Use, we reserve the right, at our discretion and without notice, to remove or edit any Messages and/or to exclude you (either temporarily or permanently) from workgroups or the whole BSF Community, depending on the nature and severity of your breach.

General Behaviour - Users must not transmit to any workgroup ("Post ") any message or reply (including attachments) ("Message ")  that is unlawful, illegal, fraudulent, offensive, threatening, abusive, harassing, indecent, obscene, defamatory, invasive of another’s privacy, or discriminatory whether racially, ethnically, sexually, religiously or otherwise, or which may incite or instruct any person or organisation to undertake such activities.

Use of Language - Users must not Post or Access Messages containing language that is in any way unlawful, threatening or offensive. This includes the use of swear-words, bad language and offensive nicknames.

Breach of Confidence - Users must not Post or Access Messages that might in any way breach the confidence of another individual. For example, an email received from an individual cannot be placed in a workgroup without first obtaining that individual’s consent.

Breach of Intellectual Property - Users must not Post or Access Messages that might in any way infringe any patent, trade mark, trade secret, copyright, database right or other similar right of any person.

Impersonation - Users must not impersonate any person or identity, falsely state or otherwise misrepresent your affiliation with a person or organisation or disguise the origin of any content of a Message.

Viruses - Users must not Post or Access Messages that might contain computer viruses or any other computer code, or programs designed to interrupt, destroy or limit the functionality of any computer software, hardware, or telecommunications equipment.

Illegal and Harmful Activities - Users must not Post or Access Messages relating to (or including links to) pirated software (including computer games), counterfeit goods or any other material which is, or might reasonably considered to be, illegal or otherwise harmful.

Pornography - Users must not Post or Access Messages relating to (or including links to) any kind of pornography.

Personal Data - Users must not Post any messages containing another person’s personal information (including their name, home address, job title, telephone number or other contact details) without first obtaining the relevant person’s consent, nor may you use the workgroups to collect or store personal information concerning other persons.

Permitted Use - You may only use the workgroups for either an organisation’s lawful purpose(s) or your own personal non-commercial use. You must not Post any Messages containing or including links to any overt advertisements or promotional materials, or otherwise use the workgroups overtly to generate personal business from other Users.


In order to provide Forum Users with general support and advice in relation to their use of the Discussion Forums and for security and abuse-management reasons, we reserve the right to:

We do not undertake to monitor every Message nor to monitor the conduct of every Forum User. Facilitators will access the Discussion Forums from time to time in order to help ensure that other Forum Users are adhering to this Discussion Forum Policy.

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8. Uploading Content

In addition to your obligations as a BSF Community user you shall only upload Content (subject to permission status) into a workgroup:

Unless you include a clear legal notice on the first page of any Content you upload, informing Users of any restrictions in their use of such Content, it will be deemed that Users are free to access, download and use such Content as they see fit, in accordance with these Terms & Conditions.

In relation to any Content which you upload, you grant to us a non-exclusive royalty free licence (which includes the right to grant sub-licences) to include such Content on The BSF Community so that it can be made available by us as part of The BSF Community and be viewed and downloaded by Users and used and exploited as they see fit, subject to them respecting any reasonable legal notice which you may place on such Content.

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9. Availability of The BSF Community

We aim to ensure that The BSF Community is available between the hours of 09.00 and 18.00 Monday to Friday, excluding public holidays. While The BSF Community will usually be available outside of those times, we make no guarantee as to such availability.

We reserve the right to withdraw access to all or any part of The BSF Community for periods of time in order to modify Content, scheduled or emergency maintenance and other purposes without notice to you.

Since you will receive The BSF Community via third party telecommunications networks, you acknowledge that we cannot guarantee that the availability of The BSF Community will be uninterrupted or error free. Similarly we cannot guarantee that the transmission of any information over such telecommunications networks will be secure nor that you will be able to access The BSF Community at all times.

The BSF Community is therefore provided to you on an "as is" and "as and when available" basis, and your use of The BSF Community is at your own risk.

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10. Ownership and Licence

You acknowledge that all rights in copyright, patents, design rights, trade marks and other intellectual property rights (whether registered, capable of registration or otherwise) throughout the world, for the full duration of such rights ("IP Rights") in The BSF Community (including in the Content) are owned by us.

Except for your use of the Content in accordance with this User Policy, you are granted no IP Rights in respect of The BSF Community.

You may print, copy or download the Content provided always that:

This permission is revocable by us at any time.

All trade marks, logos, titles, brand and product names which are featured in The BSF Community are owned by us or the Service Provider.

You may only use or refer to our logo which are included in Content downloaded, copied or printed by you in accordance with this User Policy. Otherwise you must not offer or distribute any products or services under or by reference to our logo, or otherwise reproduce any of our logo without our express written consent.

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11. Disclaimers

We do not limit our liability if you die or are injured as a result of our negligence or you suffer loss as a consequence of any fraud by us, and nothing in this User Policy should be read as making any such limitations.

You should note that since Content is provided not only by us but also by Users we cannot and do not undertake to monitor every item of Content uploaded onto The BSF Community and as a result:

Please note that you are solely responsible for any decisions you take based on the information contained in the Content.

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12. Our liability

We shall not be liable to you in contract, tort (including negligence) or otherwise for:

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Please take a moment to read the following Privacy Policy. Please note that words which are defined in our Terms of Use above also apply to this Privacy Policy. If there is anything you do not understand then please contact us.

13.1 This Privacy Policy

We are committed to protecting your privacy online. This Privacy Policy sets out how we treat your personal information, allowing you to make informed choices about the personal information that you provide to us in relation to The BSF Community.

IMPORTANT: By accessing and using The BSF Community and submitting any personal information to us via or in relation to The BSF Community or (including Discussion Forums) or your registration as a, User, you will automatically be taken to have read, understood and accepted this Privacy Policy.

If you do not want us to collect, use and/or transfer your personal information in this way then you should (depending on what it is you object to) cease to access and use The BSF Community and/or contact us and ask for your registration to be deleted.

This Privacy Policy may be amended from time to time, and we therefore suggest that you review it periodically.

13.2 What we mean by personal information

Personal information means any data from which you can be identified (including information such as your name, email address and password) and which concerns you. All personal information that we obtain from you in relation to The BSF Community will be dealt with in accordance with the provisions of this Privacy Policy and the Data Protection Act 1998.

13.3 Personal information that we collect

Your "Record " constitutes the information we collect:

If you submit personal information contained in any Content you may upload onto The BSF Community (including posting messages on a Discussion Forum), or when you email, write to, or telephone us, we may collect personal information about you. From time to time we may also request additional information, either by contacting you directly or through The BSF Community. There will be no obligation on you to provide this additional information.

We use session cookies to store information about your current The BSF Community session. Please see below for more information About Cookies.

14.4 How we use your personal information

Your personal information is used by us so that we can administer and support The BSF Community and your registration, and to provide you with access to the appropriate areas and functions of The BSF Community (including to particular workgroups) depending on your status as a User. For example:

In addition, where you have not withdrawn your consent to this in the "My Profile" page we may use your personal information:

13.5 How we protect your personal information

We are strongly committed to data security and we take reasonable and appropriate steps to protect your personal information from unauthorised access, loss, misuse, alteration or corruption. We have put in place physical, electronic, and managerial procedures to safeguard and secure the information you provide to us. These steps include communicating this Privacy Policy to our employees and relevant contractors. Only authorised employees and contractors under strict controls will have access to your personal information.

However, while we strive to protect your personal information, due to the nature of the internet we cannot guarantee the security of any information you transmit to us. With this in mind, we urge you to take every precaution to protect your personal information while you are on the internet.

13.6 How long we keep your personal information

We will keep and use the personal information contained in your Record for as long as you are registered, and for at least 7 years afterwards, in order to deal with any consequent queries or complaints you may have.

Any references to you in any current The BSF Community records, and any statistical or anonymised information (from which you cannot be identified) may be kept for longer periods.

13.7 Updating your personal information

You are entitled to see the information held about you and to amend or update any inaccuracies in your personal information.

13.8 Liability

Please read carefully the paragraphs entitled Disclaimers, Our Liability and Your Liability in the Terms & Conditions in the previous sections, as they also apply to this Privacy Policy.

13.9 About cookies

Cookies are small files stored in your computer’s hard drive by your web browser. When you access The BSF Community our computer server will access these cookies so that it can recognise your computer, and make using The BSF Community easier for you. For example, cookies allow us to remember your username and password to save you having to retype it every time you visit The BSF Community.

Most web browsers automatically accept cookies, but you can alter your settings to allow you to be prompted every time a cookie is sent to you or you can choose not to receive cookies at all. However, please note that if you have ‘disabled’ cookies in your browser this way you may not be able to use certain features on The BSF Community.

For independent information about cookies you can go to www.allaboutcookies.org.

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