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Vacancy Details

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Executive Assistant

Summary Information for vacancy - reference 002118

Department

Met Office

Salary

£18900 - £21630 Per Annum

Location

EX1 3PB, Exeter, Devon, South West

Closing Date

27 June 2011

Interviews start

Not specified

Grade

Not Specified

Seniority

Not specified

Pay frequency

Monthly

Appointment Terms

Fixed-term contract

Working Arrangement

Full time

Travel required

No

No of vacancies

1

Field of work

Administration, Communications/Marketing

Brief Description

A superb opportunity has arisen at the Met Office for a professional and talented Executive Assistant to support the Chief Executive and Business Development Director for a 14 month contract initially. (Internal: For a 14 month secondment initially)

You will play a critical role managing the schedules and associated information of the Chief Executive and Business Development Director to ensure their time is spent efficiently and effectively in delivery of Met Office objectives.

You will work as part of a team of Executive Assistants providing support to other Met Office Directors and your colleagues as necessary.

To manage the schedules and associated information of the Chief Executive and Business Development Director to ensure their time is spent efficiently and effectively in delivery of Met Office objectives

Vacancy description

Manage mailboxes and calendars, prioritising e-mail and appointments, responding to and forwarding emails as appropriate to ensure Directors’ time is spent efficiently and effectively

Act as first point of contact for key customers and stakeholders, handle telephone enquiries and correspondence to ensure contacts and requests are dealt with promptly and appropriately

Liaise across the organisation to ensure Directors have appropriate documentation and briefings in good time to ensure they are well prepared their meetings and engagements

Organise and co-ordinate travel and accommodation for UK and overseas to ensure efficient use of Directors’ time and to deliver value for money

Provide a typing and proof-reading service and prepare clear and precise correspondence to ensure quality of output and to protect the Met Office brand

Maintain and use office systems, including data management, filing, and e-procurement to maintain appropriate records and to ensure financial integrity

 

Skills

Proven Executive Assistant experience working with Senior Directors and stakeholders

Excellent communication skills

Proven ability to work with absolute confidentiality and discretion

Proven ability to work proactively on own initiative and to tight deadlines

Excellent team working skills

Proven ability in managing complex diaries and coordinating UK and international travel

Proficient Secretarial and IT skills, notably in MS Word, Excel, Powerpoint and Outlook

 

Further information

CRB check required - No

Regulated by OCSC - No

Reserved for existing civil servants - No

Reserved for UK nationals - No

How to apply

Met Office application form and completion guidance can be found along side the full vacancy details on the Met Office website at www.metoffice.gov.uk

 


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Professional Skills for Government

The Professional Skills for Government (PSG) competency framework is a structured way of thinking about jobs and careers for Civil Service staff at all grades. It sets out the skills you need to do your job well as a member of the Civil Service, no matter what grade you are or where you work.