Data-collection systems

You can find out about using data collection systems, review your current system and find examples of five different systems you could use.

Robust data analysis in your school begins with the collection of high-quality evidence.

Using data-collection systems

There are a number of self-developed and commercially produced systems that you can use to support the collection of behaviour data. For most schools the main focus will be referral data for various levels of disruptive behaviour. However, some schools also log positive behaviour.

Key features of effective systems

  • time-efficient to encourage staff use
  • understood and used in a consistent manner
  • coverage of both positive and negative behaviours
  • capable of producing baseline reports that profile individuals and groups of learners at given times of the year, week or day
  • capable of generating report summaries by class teacher, department/faculty or cohort, for example
  • comprehensive in design to allow parent/carer, learner and staff views to be considered alongside quantitative data
  • compliant with other data-tracking systems to allow behaviour data to inform other aspects of school improvement, such as learner progression.

Review your processes

You might like to use the document Review of data-collection processes (DOC-42 KB) Attachments to assess your current data-collection systems against the key features above. Think about whether your current processes meet the needs of your school in terms of efficiency and effectiveness. In your decision-making, consider:

  • learner numbers
  • the current status of behaviour in your school
  • your school's financial status.

This will help to inform any potential short- and long-term actions to refine or extend current practice.

Types of data-collection system

The following models describe methods some schools have used to record and monitor aspects of behaviour. All systems have their merits dependent on the size and complexities of your school so it may be helpful to consider the approaches below as part of your review.