This website is being reviewed and updated. Some content may no longer reflect Government policy. All content has been archived and access to key documents will continue to be possible via the archived website; http://webarchive.nationalarchives.gov.uk/20100503135839/http://www.ogc.gov.uk/contractsdatabase/index.asp

 

Frequently Asked Questions

What is the Contracts Database?
Why should I use it?
Who can use the Contracts Database?
Does OGC use any criteria to identify which contracts are suitable to go on the database?
Does the database promote the best deals?
I've seen a contract I think I would like to use, what do I do now?
How do I get more information on a contract?
If I can't see a contract that is suitable for my needs what should I do?
What does “available in the UK” mean?
What does pan-government mean?
If I am in a Local Authority or a Health Authority, which contracts can I use?
If I have a contract that I would like to be placed on the database, what should I do?

What is the Contracts Database?

The OGC Contracts Database is an easy to use online tool helping you to find existing and upcoming public sector contracts for the goods and services you want to procure.    The contracts on the database are drawn from all over central and local government, and most should be open for your organisation to join right away. 

 Why should I use it?

Using pre-existing contracts and frameworks can deliver significant efficiency savings for your organisation.  By aggregating your demand with that of other public sector organisations, you can achieve extremely competitive prices.  And because all the contracts on the database have already been competitively tendered and are open to other public sector organisations, you can make further savings on procurement tendering time and costs.

Who can use the Contracts Database?

Anyone can access the database.  Most contracts on it are open for all public sector organisations.   If your organisation is interested in joining one of the contracts, your procurement team should contact the OGC Service Desk on 0845 000 4999.
 
If you are a supplier and would like more information on supplying government please visit the  Business Link Site.

Does OGC use any criteria to identify which contracts are suitable to go on the database?

All frameworks and contracts on the database must be open to one or more major customer groupings within the public sector (e.g. to all educational establishments); must be over the OJEU threshold; and have been competitively tendered.

Does the database promote the best deals?

No.  Our including a contract on the database doesn’t mean we think it is the best or most suitable deal for you.   Your decision on which contract to join should depend on the needs of your organisation, although our category teams are happy to help with advice and assistance.

I’ve seen a contract I think I would like to use, what do I do now?

Contact your in-house procurement team to find out if your organisation has already joined any of the identified agreements.   If it hasn’t, please call the OGC Service Desk on 0845 000 4999, who will provide you with the contact details for the Contract Manager and any other assistance you require.

How do I get more information on a contract?

Please call the OGC Service Desk on 0845 000 4999, who will provide you with the contact details for the Contract Manager and any other assistance you require.

If I can’t see a contract that is suitable for my needs what should I do?

The database is continually being updated as new contracts / frameworks become available, contact service desk on 0845 000 4999 and they will be able to inform you of anything in the pipeline.

What does “available in the UK” mean?

Contracts listed as being available to any government organisation in the UK are open to organisations from England, Scotland, Wales and Northern Ireland.

What does pan-government mean?

Pan-governmental contracts cover all public sector organisations, including central government departments and agencies, local authorities, NHS Trusts, police forces, schools, colleges, and universities.  Where appropriate, the original OJEU notice is included for each entry to enable users to confirm the appropriateness of the original procurement scope.

If I am in a Local Authority or a Health Authority, which contracts can I use?

You can use all frameworks /contracts open to the entire public sector, plus any agreements developed specifically for your sector.  Where appropriate, the original OJEU notice is included for each entry to enable users to confirm the appropriateness of the original procurement scope.

If I have a contract that I would like to be placed on the database, what should I do?

That’s great! We’re always looking for new contracts to add to the database.  Please email us at contractsdatabase@ogc.gsi.gov.uk with the details of the contract and your full contact details. 

What's the difference between a current framework and an e-auction?

A framework is an agreement which establishes the terms (in particular the terms as to price and, where appropriate, quantity) under which suppliers will enter into one or more contracts with a contracting authority in the period during which the framework agreement applies; there is no commitment to purchase services or goods. An e-auction, which may also be referred to as reverse auctions, can be used to call-off goods and services from an existing framework. An e-auction is a fixed event, conducted on-line which enables suppliers to offer progressively lower bids in order to win a contract.