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Planned Changes To Company Documents Provided On Microfiche

In recent years demand for copies of microfiche records has reduced dramatically. We ceased updating the microfiche records in 2002 and with the introduction of the Scan upon Demand Service demand has continued to fall. As our current fiche copying equipment is deteriorating and replacement parts are becoming impossible to obtain, we have been seeking an alternative method of providing the information to customers.

Arriving at the best alternative, we plan to cease production of microfiche and to provide the contents of the microfiche records onto DVD Rom from Monday 6th December 2010.

How will customers order the DVD Rom versions of archive information?

The ordering facilities currently available for fiche will be converted to order the information via DVD Rom. This will be via the Companies House Direct Service, Contact Centre and Information Centres.

What will the cost of the new service be?

The DVD Rom will cost £20.00. As with all of Companies House products and services the fee is calculated on cost recovery principles. For your information, had the microfiche product continued it would have risen substantially based on this costing.

What about delivery?

Post: Orders received by 11:00am Monday to Friday will be despatched the following working day. Orders received after 11:00am or at any time during Saturday, Sunday or Bank Holidays will be despatched within 2 working days.

Please note that due to external factors delivery times cannot be guaranteed.

Collection: Companies House Information Centres (Cardiff, Edinburgh, London and Belfast) are open Monday to Friday (excluding bank holidays) from 9.00am to 5.00pm. Orders received by 11:00am Monday to Friday will be available for collection within 2 working days.

What information will be available on the DVD of archived documents?

The DVD contains PDF images of company documents filed up to 31 December 2002 (previously available on microfiche).

The DVD lists the document images in the following order, and then chronologically within each of these categories:

  • General documents (includes such things as the incorporation and capital documents).
  • Accounts and Annual Return documents (includes annual accounts and returns filed by the company; and since 1st January 1991, any documents which may update the information contained on the annual return (form 287 change of registered office address and forms 288 change of directors address).
  • Mortgage documents (if applicable, includes images of any charges or mortgages the company may have created or satisfied together with a copy of the register of these charges).

What software/hardware do I need to view the information on the DVD of archived documents?

You will need to have a DVD reader on your computer and you will need to have software capable of viewing the document images in PDF format.

Where will I find further information?

We will keep this page updated and provide any answers to any further frequently asked questions that we receive.

November 2010