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Department for Transport - Procurement Portal

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Services Restricted Procedure Notice

Is this contract covered by the Government Procurement Agreement (GPA)? Yes

SECTION I: CONTRACTING AUTHORITY

I.1) OFFICIAL NAME AND ADDRESS OF THE CONTRACTING AUTHORITY Organisation: Office of the Deputy Prime Minister (ODPM), Address: Queen Elizabeth II Conference Centre, Broad Sanctuary, Westminster, Town: London, Telephone: 020 7798 4080, Electronic Mail: geoffb.qeiicc.co.uk, For the attention of: Geoff Booth, Postal Code: SW1P 3EE, Country: UNITED KINGDOM, Fax: 020 7798 4083, Internet address (URL): www.qeiicc.co.uk
I.2) ADDRESS FROM WHICH FURTHER INFORMATION CAN BE OBTAINED As in I.1.
I.3) ADDRESS FROM WHICH DOCUMENTATION MAY BE OBTAINED As in I.1.
I.4) ADDRESS TO WHICH TENDERS/REQUESTS TO PARTICIPATE MUST BE SENT As in I.1.
I.5) TYPE OF CONTRACTING AUTHORITY Central level

SECTION II: OBJECT OF THE CONTRACT

II.1) DESCRIPTION
II.1.3) Type of services contract (in case of service contract)(Service category) 23.
II.1.4) Is it a framework agreement? No
II.1.5) Title attributed to the contract by the contracting authority UK-London: Security services QEII Conference Centre
II.1.6) Description / object of the contract To provide a range of security and guarding services at the Queen Elizabeth II Conference Centre. Security services. Public security services.
II.1.7) Site or location of works, place of delivery or performance As in 1, Mr Geoff Booth.
NUTS code
II.1.8) Nomenclature
II.1.8.1) Common Procurement Vocabulary (CPV)
Main Object: 75241000-7.
Additional Object: 74610000-8.
II.1.8.2) Other relevant nomenclature (CPA / NACE / CPC)
II.1.9) Division into lots No
Tenders may be submitted for one lot
Lot No
II.1.10) Will variants be accepted No
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope (including all lots and options, if applicable) Contract up to 3 years with a possibility of an extension for up to a further 2 years.
II.2.2) Options (if applicable). Description and time when they may be exercised (if possible)
II.3) DURATION OF THE CONTRACT OR TIME LIMIT FOR COMPLETION
Either: Period in months 60
And / or days
Or: Starting
And/or ending

SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION

III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.1) Deposits and guarantees required (if applicable) N/A
III.1.2) Main terms of financing and payment and / or reference to the relevant provisions (if applicable) N/A
III.1.3) Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is awarded (if applicable)

In the case of a consortium the members of the consortium will be required to nominate a lead supplier or form themselves into a single legal entity with which the Authority can contract. The Authority may require each member of the consortium to sign an undertaking that each member will be jointly and severally liable for the due performance of the contract.
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Information concerning the personal situation of the contractor, supplier or service provider and information and formalities necessary for the evaluation of the minimum economic, financial and technical capacity required
Any supplier may be disqualified who:

(a) is bankrupt or is being wound up, whose affairs are being administered by the court, who has entered into an arrangement with creditors or who is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding-up or administration by the court or for an arrangement with creditors or is the subject of any other similar proceedings under national laws or regulations;
(c) has been convicted of an offence concerning his professional conduct by a judgement which has the force of res judicata;
(d) has been guilty of grave professional misconduct proven by any means which the contracting authorities can justify;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under the provisions of the Directive on the criteria for qualitative selection;
See III.2.1.3 for information to be submitted
III.2.1.1) Legal position - means of proof required

III.2.1.2) Economic and financial capacity - means of proof required
Each applicant company, and each member of an applicant consortium, must provide ONE copy of its audited financial accounts for the previous three (3) years, including balance sheets and a statement of the firm's overall turnover, and of its turnover relating to the services specified at II.1.6 above.
III.2.1.3) Technical capacity - means of proof required
Applicants also must provide, in respect of their company or consortium, FOUR (4) copies of a concise document preferably no longer than 25 single sheets of A4 paper giving all of the following information:- (i) Company details including trading status (i.e. Plc/ Limited/partnership), if the applicant is a member of a group provide parent company details including their relationship, office from which the services will be provided and the location of all other offices. Date business commenced and name of trade or professional association(s) of which the applicant or its staff, are members; (ii) Human resources in the company including a statement of total numbers of professionally qualified staff and others, technical and specialist experience, CVs of key staff, including Directors, managers and others who are able to provide the services. Provide details of the number of permanent staff involved in delivering the services, and staff turnover as a percentage of your workforce for the last three (3) years; (iii) A list of at least three principal similar security type contracts (preferably public sector) undertaken in the last three (3) years in respect of the services. Examples should include contracts where a partnering ethos has been actively promoted. Provide details of the services actually provided by the company, the supply chain used/management arrangements, experience with TUPE transfers/issues arising, the sums, dates, and recipients of the services provided; (iv) An indication of any proportion of the contract which the service provider may intend to sub-contract. Provide full details of all sub-contractors intended; (v) Details of the applicant's facilities for carrying out the services including the policies and processes for implementing and managing the services, the integrated supply chain management, working methods applied, methodologies used for delivery and data systems used in managing the contract; (vi) Details of the quality management systems plus a copy of any accreditation certificate such as ISO 9001/EN, 2900/BS/5750, ISO 14001 or national equivalents; (vii) A copy of the certificates of professional indemnity and third party liability insurance arrangements; (viii) A statement of whether any of the circumstances described in Article 29 (a-g) of Directive 92/50/EEC (Regulation 14 of UK SI 1993No.3228) including but not limited to, environmental issues and health and safety, apply. Where the interested party is a consortium the information required must be provided in respect of each of the proposed members of the consortium and their respective ultimate parent company companies. Any other information that the applicant may consider to be relevant and of interest to support the application.
III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1) Is provision of the service reserved to a specific profession? Yes
If yes, reference of the relevant law, regulation or administrative provision Execution of the services will be reserved to the professional firms, as applicable.
III.3.2) Will legal entities be required to state the names and professional qualifications of the personnel responsible for execution of the contract? Yes

SECTION IV: PROCEDURE

IV.1) TYPE OF PROCEDURE Restricted procedure.
IV.1.3) Previous publication concerning the same contract (if applicable)
IV.1.3.1) Prior information notice concerning the same contract (if applicable)
Notice number in OJ content list
Of
IV.1.3.2) Other previous publications
Notice number in OJ content list
Of
IV.1.4) Envisaged number of suppliers that will be invited to tender (when applicable)
Number
Or: Minimum
/ Maximum
IV.2) AWARD CRITERIA B) The most economically advantageous tender in terms of:
B1) criteria as stated below:
1) price, quality and technical merit.
In descending order of priority: No.

IV.3) ADMINISTRATIVE INFORMATION
IV.3.1) Reference number attributed to the file by the contracting authority WED 9/13/55
IV.3.2) Conditions for obtaining contract document and additional documents
Obtainable until
Price (where applicable)
Currency GBP
Terms and method of payment
IV.3.3) Requests to participate
Date 18/08/2003
Days from dispatch of notice
Time (when applicable) 12:00
IV.3.4) Dispatch of invitations to tender to selected candidates (In restricted and negotiated procedure)(Estimated Date) 01/10/2003
IV.3.5) Language or languages in which tenders or requests to participate can be drawn up English
Other(s) - third country N/A

SECTION VI: OTHER INFORMATION

VI.1) IS THIS NOTICE A NON-MANDATORY ONE? No
VI.2) IF APPLICABLE, INDICATE WHETHER THIS PROCUREMENT IS A RECURRENT ONE AND THE ESTIMATED TIMING FOR FURTHER NOTICES TO BE PUBLISHED N/A
VI.3) DOES THE CONTRACT RELATE TO A PROJECT / PROGRAMME FINANCED BY EU FUNDS? No
If yes, indicate the project / programme and any useful reference
VI.4) ADDITIONAL INFORMATION (if applicable) Tenders and all supporting documents must be priced in sterling and all payments made under the contract will only be made in sterling. Award Procedure :Restricted. Duration of contract :Contract up to 3 years with a possibility of an extension for up to a further 2 years. GO reference: GO 03070813/01
VI.5) DATE OF DISPATCH OF THIS NOTICE 08/07/2003


END OF NOTICE

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