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Department for Transport - Procurement Portal

Department for Transport - Procurement Portal

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Services Restricted Procedure Notice


I.1) NAME, ADDRESSES AND CONTACT POINT(S) Official name: Department for Transport (DfT), Postal Address: PPC Zone D/2, Ashdown House, Sedlescombe Road North,, Town: St Leonards-on-Sea, Telephone: 020 7944 8453, E-mail:, Contact Point(s): Andrew Hrabi, For the attention of: , Postal Code: TN37 7GA, Country: UNITED KINGDOM, Fax: 020 7944 8440, General address of the contracting authority (URL):, Address of the Buyer Profile (URL):
I.1.1) Further information can be obtained at
I.1.2) Specifications and additional documents (including documents for a Dynamic Purchasing System) can be obtained at
I.1.3) Tenders or requests to participate must be sent to As in I.1.
I.2.1) Type of contracting authority Ministry or any other national or federal authority, including their regional or local subdivisions
If 'other' please specify
I.2.2) Main activity or activities
If 'other' please specify Transport
I.2.2) The contracting authority is purchasing on behalf of other contracting authorities? No


II.1.1) Title attributed to the contract by the contracting authority UK-St Leonards-on-Sea: Supply of commercial vehicles with drivers to assist in the calibration of weigh in motion equipment
II.1.2) Service Category 2.
II.1.2.1) Main place of performance Various sites in the UK.
II.1.3) The notice involves
II.1.4) Information on framework agreement (if appropriate)

OR, if applicable, maximum number of participants to the framework agreement envisaged
II.1.4.1) Duration of the framework agreement (if appropriate)
Period in year(s)
OR month(s)
Justification for a framework agreement the duration of which exceeds four years
II.1.4.2) Estimated total value of purchases for the entire duration of the framework agreement (give figures only)
Estimated value excluding VAT
OR range: between
Frequency and value of the contracts to be awarded (if possible)
II.1.5) Short Description of the contract or purchase(s) The Department for Transport seeks a Contractor to supply 3 (three) different types of pre-loaded heavy good s vehicles with drivers to assist the Department in the calibration of weigh-in-motion (WIM) equipment. The drivers will be required to drive circular routes making a total of 15 (fifteen) passes over each of the WIM equipped lanes, at a number of motorway and "A" road locations. The contract will be for a period of three years and the Contractor will be expected to provide these vehicles and drivers quarterly for ten to fifteen working days a quarter. In addition there may be a need for one-off calibrations at any time during the duration of the contract.Road transport services.
II.1.6) Common Procurement Vocabulary (CPV)
Main Object: 60100000.
II.1.7) Contract covered by the Government Procurement Agreement (GPA)? Yes
II.1.8) Division into lots
If yes, tenders should be submitted for
Lot No
II 1.9) Variants will be accepted
II.2.1) Total quantity or scope (including all lots and options, if applicable)
If known, estimated value excluding VAT (give figures only)
OR range: between
II.2.2) Options (if applicable)
If yes, description of these options
If known, provisional timetable for recourse to these options: Period in month(s)
or day(s)
Number of possible renewals (if any):
or Range: between
If known, in the case of renewable contracts, estimated time-frame for subsequent contracts: in month(s)
and/or days (from the award of the contract)
Either: Period in months 36
And / or days
Or: Starting
And/or ending


III.1.1) Deposits and guarantees required (if applicable) Applicants invited to tender will be advised.
III.1.2) Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them Tenders are to be priced in Sterling and payment will only be made in Sterling.
III.1.3) Legal form to be taken by the grouping of economic operators to whom the contract is to be awarded (if applicable)

The group will be required to nominate a lead partner with whom the Authority can contract, or form themselves into a single legal entity before the contract is awarded.
III.1.4) Other particular conditions to which performance of the contract is subject (if applicable)
If yes, description of particular conditions
III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Any supplier may be disqualified who:

(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding up or administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contracting authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organisation, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26 May 1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j) has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention of the use of the financial system for the purpose of money laundering.
Information and formalities necessary for evaluating if requirements are met A statement is required as to whether any of the circumstances described in Article 45.1 (a-d) or 45.2 (a-g) of Directive 2004/18/EC(Regulations 23 of UK SI 2006 No.5) including, but not limited to, environmental issues apply.
III.2.2) Economic and financial capacity
(a) appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;
(b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
(c) a statement of the undertaking's overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.
Information and formalities necessary for evaluating if requirements are met (If applicable) Please provide copies of the last three years final lodged company accounts, where available. Criteria for assessment of Economic and Financial capacity are: (a) Turnover (b) Capital and Reserves (Net Worth) (c) Balance Sheet Gearing (Debt divided by Capital and Reserves) (d) Accounts that are Qualified with disclaimer/adverse opinion Debt includes, but may not be limited to, Loans, Loan Stock, Overdraft, Bonds, Bills, Debentures, Mortgages, HP & Finance Leases, Intra-Group debt (Parent, subsidiary, associated company undertakings). The above criteria (a) to (d) will score: 30%. The assessment will be based on the most up to date aacounts provided for the contracting entity only. Failure to provide the contracting entity accounts will score zero unless accounts other than the contracting entity are provided in their place for which written guarantees will be required from the non contracting entity to ensure that the contract is fulfilled.
Minimum level(s) of standards possibly required (if applicable)
III.2.3) Technical capacity
(a) a list of the works carried out over the past five years, accompanied by certificates of satisfactory execution for the most important works. These certificates shall indicate the value, date and site of the works and shall specify whether they were carried out according to the rules of the trade and properly completed. Where appropriate, the competent authority shall submit these certificates to the contracting authority direct;
(b) a list of the principal deliveries effected or the main services provided in the past three years, with the sums, dates and recipients, whether public or private, involved. Evidence of delivery and services provided shall be given: - where the recipient was a contracting authority, in the form of certificates issued or countersigned by the competent authority, - where the recipient was a private purchaser, by the purchaser's certification or, failing this, simply by a declaration by the economic operator;
(c) an indication of the technicians or technical bodies involved, whether or not belonging directly to the economic operator's undertaking, especially those responsible for quality control and, in the case of public works contracts, those upon whom the contractor can call in order to carry out the work;
(d) a description of the technical facilities and measures used by the supplier or service provider for ensuring quality and the undertaking's study and research facilities;
(e) where the products or services to be supplied are complex or, exceptionally, are required for a special purpose, a check carried out by the contracting authorities or on their behalf by a competent official body of the country in which the supplier or service provider is established, subject to that body's agreement, on the production capacities of the supplier or the technical capacity of the service provider and, if necessary, on the means of study and research which are available to it and the quality control measures it will operate;
(f) the educational and professional qualifications of the service provider or contractor and/or those of the undertaking's managerial staff and, in particular, those of the person or persons responsible for providing the services or managing the work;
(g) for public works contracts and public services contracts, and only in appropriate cases, an indication of the environmental management measures that the economic operator will be able to apply when performing the contract;
(h) a statement of the average annual manpower of the service provider or contractor and the number of managerial staff for the last three years;
(i) a statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract;
(j) an indication of the proportion of the contract which the services provider intends possibly to subcontract;
(k) with regard to the products to be supplied: (i) samples, descriptions and/or photographs, the authenticity of which must be certified if the contracting authority so requests; (ii) certificates drawn up by official quality control institutes or agencies of recognised competence attesting the conformity of products clearly identified by references to specifications or standards.
Information and formalities necessary for evaluating if requirements are met (If applicable) Criteria for Technical Capacity selection: (a) Breadth of Experience: 20% (b) Provision of Similar Services: 35% (c) Quality Assurance: 5% (d) Project Management: 5% (e) Risk Management: 5% The above criteria (a) to (e) will score: 70%.
Minimum level(s) of standards possibly required (if applicable)
III.2.4) Reserved Contracts (if applicable)

III.3.1) Execution of the service is reserved to a particular profession No
If yes, reference of the relevant law, regulation or administrative provision
III.3.2) Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service


IV.1) TYPE OF PROCEDURE Restricted procedure.
IV.1.2) Limitations on the number of operators that will be invited to tender or to participate (when applicable)
Envisaged number of operators
Or Envisaged minimum number 5
and, if appropriate, maximum number 8
Objective criteria for choosing the limited number of candidates:
IV.2.1) Award criteria (please tick the relevant box(es)) B) The most economically advantageous tender in terms of: B2) the criteria as stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document.
IV.2.2) An electronic auction will be used No
If yes, additional information about electronic auction (if appropriate)
IV.3.1 File reference number attributed by the contracting entity (if applicable) PPRO 4/5/19
IV.3.2) Previous publication concerning the same contract
If yes:
IV.3.2.1) Notice number in OJ:
IV.3.2.2) Other previous publications
Notice number in OJ:
IV.3.3) Conditions for obtaining specifications and additional documents (except for a DPS)
Time-limit for receipt of requests for documents or for accessing documents
Payable documents
If yes, Price (give figures only):
Terms and method of payment
IV.3.4) Time limit for receipt of tenders or requests to participate
Date 07/04/2010
Time 16:00
IV.3.5) Date of dispatch of invitations to tender or to participate to selected candidates 04/05/2010
IV.3.6) Language(s) in which tenders or requests to participate may be drawn up English
Other - third country
IV.3.8) Conditions for opening tenders
IV.3.8.1) Date, time and place
Place (if applicable)
IV.3.8.2) Persons authorised to be present at the opening of tenders (if applicable)
If yes, authorised persons


If yes, estimated timing for further notices to be published:
If yes, reference to project(s) and / or programme(s)
VI.3) ADDITIONAL INFORMATION (if applicable) IN ORDER TO RESPOND TO THIS NOTICE, TWO HARD COPIES OF YOUR RESPONSE TO SECTION III SHOULD BE FORWARDED TO THE CONTACT NAMED IN I.1 IF THE APPLICANT IS TO BE CONSIDERED AS A POTENTIAL TENDERER. ONLY ONE SET OF ACCOUNTS(AS REQUESTED IN III.2.2) ARE REQUIRED. Also the following information should be submitted, Applicants full name, business address and telephone number; A key contact name (and status), telephone and fax number and e-mail address; Length of time trading; VAT registration number (if applicable); No PQQ will be issued. (1)This contract will also be available for use by the following government departments and their agencies: The Highways Agency,VOSA and The Scottish Office. (2)The authority expressly reserves the right to (i)not to award any contract as a result of the procurement process commenced by publication of this notice; (ii)make whatever changes it may see fit to the content and structure of the tendering process and(iii)extend this contract. In no circumstances will the Authority be liable for any costs incurred by the candidates. GO reference: GO 10022614/01
VI.4.1) Body responsible for appeal procedures
Body responsible for mediation procedures (if applicable)
VI.4.2) Lodging of appeals (please fill heading VI.4.2 OR if need be, heading VI.4.3)
Precise information on deadline(s) for lodging appeals: In accordance with the Public Contracts Regulations (as amended) the Department will notify tenderers, by electronic means, or by facsimile, of the standstill period before which any contract(s) will be entered into. This standstill shall not end before at least midnight at the end of the 10th day after the sending date, but where the last day is not a working day, the standstill period shall be extended to the midnight at the end of the next working day. Where, exceptionally, non-electronic means of communication are used, the different timescale as set out in the Regulations shall apply. This standstill provides unsuccessful tenderers with the opportunity to challenge the Department's decision if they consider they have sufficient grounds to do so.
VI.4.3) Service from which information about the lodging of appeals may be obtained


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