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Department for Transport - Procurement Portal

Department for Transport - Procurement Portal

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Services Contract Award Notice



SECTION I: CONTRACTING AUTHORITY

I.1) OFFICIAL NAME AND ADDRESS OF THE CONTRACTING AUTHORITY Official name: Department for Transport (DfT), Postal Address: Procurement Directorate, 3/23 Great Minster House, 76 Marsham Street, Town: London, Telephone: 020 7944 2262, E-mail: CONTRACTSTEAMA@dft.gsi.gov.uk, Contact Point(s): Peter Hyland, For the attention of: Peter Hyland, Postal Code: SW1P 4DR, Country: UNITED KINGDOM, Fax: 020 7944 2177, General address of the contracting authority (URL): www.dft.gov.uk, Address of the Buyer Profile (URL): www.dft.g2b.info
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITES
If 'other' please specify
I.2.1) MAIN ACTIVITY OR ACTIVITIES
Other
If 'other' please specify Government Transport Policy
I.2.2) The contracting authority is purchasing on behalf of other contracting authorities? No

SECTION II: OBJECT OF THE CONTRACT

II.1)TYPE OF CONTRACT Services
II.1.1) TITLE ATTRIBUTED TO THE CONTRACT BY THE CONTRACTING AUTHORITY UK-London: Air Accident Investigation Branch Flight Data Recorder Hardware and Software Support
II.1.2) Service category Number 7.
II.1.2.1) In case of contract for service categories 17 to 27 (see Annex B), do you agree to the publication of this notice?
II.1.2.2) Main place of performance Air Accident Investigation Branch (AAIB), Farnborough
II.1.2.3) NUTS Code UK.
II.1.3) The notice involves (if applicable)
II.1.4) Short description of the contract or purchase(s) The requirement is to continue the development of the Air Accident Investigation Branch (AAIB) Flight Recorder replay and analysis facility. This involves the modification of existing software and the provision of new software for the extraction of information from on-board flight recorders, and the analysis and presentation of the extracted information. Software must be capable of being written in "C", Fortran or assembler languages, for a PC based system. Work will be carried out without any detailed written specification as particular requirements will be established in discussion with AAIB Inspectors. In addition the contractor will be required to build prototype circuits and possibly manufacture simple printed circuit boards. They will also be required to modify and maintain existing equipment which has been produced in-house and bought in e.g, data download equipment. open reel tape decks and audio equipment. It should be noted that much of the in-house equipment may not have any detailed circuit diagrams. Software support services. Microcomputer hardware and software. Computer hardware.Computer-related services.
II.1.5) Common Procurement Vocabulary (CPV)
Main Object: 72500000.
II.1.6) Contract covered by the Government Procurement Agreement(GPA)? Yes
II.2.1) Total final value of contract(s)
Value 93000
OR Lowest Offer
AND Highest Offer to be taken into consideration
Currency GBP
Including VAT No
If yes, specify VAT rate(%)

SECTION IV: PROCEDURE

IV.1) TYPE OF PROCEDURE Restricted
IV.1.1) Justification for the choice of negotiated procedure without prior call for competition
In order to benefit from the time-limit referred to above, in addition to the box(es) to be ticked above, please explain in a clear and comprehensive manner why the award of the contract without prior publication of a contract notice in the Official Journal of the European Union is lawful, by stating any case the relevant facts and, as appropriate, the conclusions of law in accordance with the Articles in Directive 2004/18/EC (500 words maximum).
IV.2) AWARD CRITERIA B) The most economically advantageous tender in terms of:
B1) the criteria as stated below:
1) Understanding of the requirement. Weighting: 10%.
2) Demonstration of an in depth knowledge of recorder formats and technology. Weighting: 25%.
3) Quality and suitability of all of the individuals proposed, including evidence of previous. Weighting: 25%.
4) The proposed method of approach and ability to achieve the objectives and deliverables. Weighting: 10%.
5) Demonstration of the ability to meet the 24 hour deadline for investigations. Weighting: 5%.
6) Timescales for on-site availability at AAIB Farnborough. Weighting: 10%.
7) Best overall fixed rates. Weighting: 15%.
In descending order of priority: No.

IV.2.2) An electronic auction has been used No
IV.3) Administrative Information
VI.3.1) File reference number attributed by the contracting authority (if applicable) PPCA09042
IV.3.2) Previous publication concerning the same contract Yes
IV.3.2.1) Other previous publications

Notice number in OJ:
Of
Contract Notice
Notice number in OJ: 2009/S 126-184210
Of 04/07/2009

Notice number in OJ:
Of

Notice number in OJ:
Of

SECTION V: AWARD OF CONTRACT

V.1) AWARD AND CONTRACT VALUE CONTRACT NO: 1
TITLE UK-London: Air Accident Investigation Branch Flight Data Recorder Hardware and Software Support
V.1) DATE OF CONTRACT AWARD: 02/11/2009
V.2) NUMBER OF OFFERS RECEIVED: 2

V.3) Name and address of economic operator to whom the contract has been awarded
Official name: Bassom Computer Consultancy, Postal Address: Ridghill House, 2 Ridgway Hill Road, Town: Farnham, Telephone: , E-Mail: , For the attention of: , Postal code: GU9 8LS, Country: UNITED KINGDOM, Fax: , Internet address (URL):
V.4) Information on value of contract
V.4.1) Initial estimated total value of the contract:
85,000 per year, currency: GBP, Including VAT: Rate: %
V.4.2) Total final value of the contract:
Value:93000
OR Lowest offer:
/ highest offer:
Currency:GBP
Including VAT: NO Rate: %
V.4.3) Annual or monthly value
Number of years 2 years with option for further 2 year extension OR Number of Months
V.5.1) Is the contract likely to be sub-contracted?NO
If yes, state value or proportion of the contract likely to be sub-contracted to third parties
Value (excluding VAT):
Currency:
Proportion (percentage):
Not known:NO
V.5.2) Short description of the value/proportion of the contract to be sub-contracted:


SECTION VI: COMPLEMENTARY INFORMATION

VI.1) CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS? No
If yes, reference to project(s) and/or programme(s):
VI.2) ADDITIONAL INFORMATION (if applicable) The duration of the contract will be for a period of 2 years with the option to extend at the Department's discretion for a further 2 years. GO reference: GO 09110301/01
VI.3.1) Body responsible for appeal procedures (if applicable)
Body responsible for mediation procedures (if applicable)
VI.3.2) Lodging of appeals (please fill heading VI.3.2 OR, if need be, heading VI.3.3) The Department for Transport incorporated a minimum 10 calendar day standstill period at the point information on the award of the contract was communicated to tenderers and those who expressed interest. This period allowed unsuccessful tenderers to seek further debriefing from the contracting authority before the contract was entered into. Applicants had 2 working days from the notification of the award decision to request additional debriefing and that information had to be provided a minimum of 3 working days before the expiry of the standstill period. In the first instance such additional information was to be required from the address provided in part 1.1. Following that if the parties still cannot resolve the matter then it should be escalated to the Deputy Director of Procurement, Great Minster House, 76 Marsham Street, London SW1P 4DR. If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.3.3) Service from which information about the lodging of appeals may be obtained
VI.4) DATE OF DISPATCH OF THIS NOTICE 03/11/2009


END OF NOTICE

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