SITPRO Simplifying International Trade

SITPRO Simplifying International Trade

Part 1: Your Details

Part 2: For Users of SITPRO Forms

If you are SITPRO licensee, please complete Part 2b instead

If you do not use SITPRO's forms, skip this section and go to Part 3

Please indicate those that you currently use, whether they are valuable to your business and whether they are fit for purpose

Document Used? Annual volumes Valuable? Fit for purpose?
Acknowledgement Of Order
Additional Copy Documentary Collection with Bill of Exchange
Administrative Accompanying Document
Air Consignment Note
Bill Of Lading
Bills of Exchange
Certificate of Insurance
Certificate of Origin
Collection/Delivery Order
Commission Note
Common Short Form Bill of Lading
Consignment Despatch Advice
Consignment Status
Credit Note
Dangerous Goods Note
Debit Note
EUR1
Export Cargo Shipping Instructions
Foreign Bill and/or Documents for Collection
House Air Waybill
House Bill Of Lading
Invoice
Non-Negotiable Sea Waybill
Packing List
Proforma Invoice
Purchase Order
Quotation
Simplified Administrative Accompanying Document
Single Administrative Document
Standard Shipping Note

Part 2b: For SITPRO Licensees only

Please indicate those that you currently supply, specifying annual quantities to end users and intermediaries

Document Supplied? Annual volumes Sales to end users Sales to intermediaries
Acknowledgement Of Order
Additional Copy Documentary Collection with Bill of Exchange
Administrative Accompanying Document
Air Consignment Note
Bill Of Lading
Bills of Exchange
Certificate of Insurance
Certificate of Origin
Collection/Delivery Order
Commission Note
Common Short Form Bill of Lading
Consignment Despatch Advice
Consignment Status
Credit Note
Dangerous Goods Note
Debit Note
EUR1
Export Cargo Shipping Instructions
Foreign Bill and/or Documents for Collection
House Air Waybill
House Bill Of Lading
Invoice
Non-Negotiable Sea Waybill
Packing List
Proforma Invoice
Purchase Order
Quotation
Simplified Administrative Accompanying Document
Single Administrative Document
Standard Shipping Note

Part 3: General questions to be answered by all respondents

Please respond to as many questions as possible using the text box to qualify your answer

Q1: Are you a user of SITPRO forms?

If NO:

  • What source/s (eg self-made templates, forms designed by someone else, industry specific variant forms) do you use?
  • Why do you choose these other sources (eg the SITPRO document/s do not fit the purpose or other reason)?

Q3: From the SITPRO document set, are there any existing documents that could be dispensed with entirely?

If YES, which one(s)?

Q4: Are there any changes or new circumstances in international trade that require new documents to be developed or existing SITPRO documents to be modified?

If YES, what changes are required?

Q5: Should any other organisation’s documents be included in SITPRO’s new suite of aligned documents?

If YES, please name them below and, if possible, provide examples by post or email to graham.bartlett@sitpro.org.uk.

Additional comments:

Method of supply

Q6: If you are a User of SITPRO documents, do you think you are well served by the way SITPRO makes its documents available via its Licensee network?

If NO, why do you think you are not well served? What improvements could SITPRO consider introducing?

Additional comments:

Q7: SITPRO has detected a small demand each year for the supply of one-off documents (generally Dangerous Goods Notes) for completion via a stand-alone PC to fulfil urgent needs.
If you are a User , can you confirm whether you have such a demand and whether it is met by SITPRO’s Licensees?
If you are a Licensee , can you confirm whether you are aware of such a demand and whether and how you are able to meet it?

Additional comments:

Q8: How do you think that the demand for the supply of one-off documents should be met, whether by SITPRO direct or by its Licensees?

Q9: Do you have views on any other methods of supply? Please consider in particular the potential for supply by electronic means.

Additional comments:

Q10: Would international trade be better served by SITPRO making the document templates freely available to download?

  • What would be the impact?
  • In what format could downloads be made available (eg PDF for printing, template for online completion and printing, or capability of linking to back office systems or widely/commercially available data processing and handling programmes, eg MS Office)?

Additional comments:

Q11: Have you noticed any changing trends in demand, generally or in respect of specific documents?

Additional comments:

Q12: Has there been any change in demand for document types eg NCR (carbonless copy paper), continuous stationery, etc? Are all types still required, eg in particular, overlays for use on photocopiers?

Additional comments:

Q13: More generally, to what extent has movement towards e-Business affected the use of paper documents?

Q14: Do you agree that paper documents will be needed for the foreseeable future?

Additional comments:

Q15: What is your estimate of the continuing need for paper?

Additional comments:

The Documents

Please use the additional comments box to qualify your answers. Where documents currently have multiple parts please indicate whether all those parts are still considered necessary .

Q16: Has the UN Layout Key (UNLK), on which SITPRO documents are based, stood the test of time?

Additional comments:

Q17: Are certain data items on the documents no longer necessary?

Additional comments:

Q18: Are new data items required within the documents?

If YES, please state what they are and their purpose.

Additional comments:

Q19: Do the boxes/number of available characters provide sufficient space to fit in all the necessary information?

Additional comments:

Q20: Are SITPRO documents easy to complete? Are SITPRO's Document Completion Guidelines at www.sitpro.org.uk/trade/compguides.html (for the Standard Shipping Note, Dangerous Goods Note, and Export Cargo Shipping Instruction) and Box Completion Guidelines, available from www.sitpro.org.uk/unedocsuk, sufficient and accessible? Is more guidance needed on these or other SITPRO documents?

Additional comments:

Tailpiece

Q21: Does SITPRO continue to be a trusted and valued name in trade documentation?

If NO, why not?

Additional comments:

Detailed information on current documents

In the boxes below, please provide as much detail as possible, whether you think it relevant or not, for each of the documents you currently use/print etc. Wherever possible please submit examples of your current forms with the amendments you would like to see adopted annotated on them by email to graham.bartlett@sitpro.org.uk. If you require sample copies of SITPRO forms for this purpose, please ask.

SITPRO does not rule out as a consequence of this review pursuing in UN/CEFACT a revision of the UNLK.

Acknowledgement Of Order

Additional Copy Documentary Collection with Bill of Exchange

Administrative Accompanying Document

Air Consignment Note

Bill Of Lading

Bills of Exchange

Certificate of Insurance

Certificate of Origin

Collection/Delivery Order

Commission Note

Common Short Form Bill of Lading

Consignment Despatch Advice

Consignment Status

Credit Note

Dangerous Goods Note

Debit Note

EUR1

Export Cargo Shipping Instructions

Foreign Bill and/or Documents for Collection

House Air Waybill

House Bill Of Lading

Invoice

Non-Negotiable Sea Waybill

Packing List

Proforma Invoice

Purchase Order

Quotation

Simplified Administrative Accompanying Document

Single Administrative Document

Standard Shipping Note