COI launches Live Events framework review
1 May 2009
The Central Office of Information (COI) is reviewing its framework (roster) of agencies that specialise in live events.
The current framework, worth over £12 million per annum, was established in 2005 for use over a maximum of four years.
The framework allows agencies to compete for government and public sector work without going through a lengthy procurement process for every contract.
The new live events framework will include agencies that can provide services in the following key areas:
- Live event production;
- Creative development;
- Management of events and exhibitions; and
- Technical production.
Under the old regulations it was possible to invite a small selection of agencies on the framework to pitch for contracts. Under a new EU Directive, which governs how frameworks are established and managed, this is no longer allowed.
The new regulations require that all suppliers on a framework "capable of performing the proposed contract" are invited to compete for each piece of business.
To manage this requirement efficiently, the framework has been divided into 'lots' to provide easy to access short lists for competition.
The new framework is based on the services that COI Live Events clients are likely to need over the next four years, this includes a new lot specifically for experiential events.
The review aims to attract a broad range of agencies to ensure that all future requirements can be catered for. It will provide an opportunity for agencies of all sizes and levels of production to be included.
Simon Hughes Director of Live Events, whose team is undertaking the review, said:
"The UK events industry employs many talented and creative people who have helped make it a world class communication channel. Over the last four years our existing framework agencies have delivered a variety of challenging and exciting live events projects to a very high standard.
"We're looking forward to expanding that opportunity with our new framework, in order to ensure that the best talent in the business can continue to use their skills and expertise to reach the many audiences we communicate with on behalf of our public sector clients."
Agencies will be selected through a rigorous procurement process on the basis of their proven success in the specialism identified by the lots.
Criteria will include proven expertise and experience of the company itself and its staff, quality of service, financial soundness, pricing structure and other organisational information related to procurement requirements.
All suppliers interested in applying for the live events framework should register at: coi.bravosolution.co.uk and complete the Invitation to Tender (ITT) titled 'Events, Exhibitions and Technical Services Framework, ITT'.
Questions about the framework can be sent via the messaging tool on the website, and questions and answers relevant to all applicants will be published online. Suppliers should not telephone queries to COI direct.
For press enquiries please contact: Katrina Whenham at COI on 020 7261 8915.
Notes to Editors
- COI maintains and uses around 30 world-class frameworks of suppliers which are the 'best of the best'; taking into account the anticipated needs of COI and its government and public sector clients.
- The Live Events Industry in the UK makes a significant contribution to the economy, totalling £28.8 billion in 2008.
- COI oversees the outsourcing of more than 300 Live Events projects a year on behalf of government departments, communicating issues that affect the lives of every citizen - from health and education to benefits, rights and welfare, including recent work on the G20 summit.
- The framework review is expected to be completed by December 2009.
- There is a list of companies on the current Live Events framework can be found here
- In accordance with the Public Contracts Regulations 2006, this framework has been advertised in the Official Journal of the European Union (OJEU).