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Government Relocation Implementation Forum Workshop
Forum 1 - People and Workplaces
29 & 30 September 2005 - Met Office, Exeter
The second Government Relocation Forum, People and Workplaces, took place in the relocated Met Office in Exeter.
Session 1: Government Relocation Update - Stuart Ladds, OGC
The day started with Stuart Ladds, Lyons Implementation Programme Manager from OGC, sharing the current relocation position with delegates. Updated maps, charts and statistics were provided.
Session 2: Business Continuity and Workforce Risk Management - Graham Cooper, Met Office
Graham Cooper from the Met Office shared his real life relocation experience with the delegates. Starting from the historical background, and analysing their strategy and the whole relocation process the Met Office went through. Sharing lessons learnt, including the difficulties faced, the presentation concluded with a tour of the Met Office building
Session 3: Redeployment and Recruitment - Glen Portman, DWP
Glen Portman from the Department of Work & Pensions (DWP) spoke on redeploying and procuring DWP staff. He started by outlining the departments" current status and took delegates through a step-by-step analysis. He focused on the whole process and stressed the strategy, the cycle of change for the organisation and the key lessons learned throughout the whole process.
Session 4: Regional HR Networks and Central Support - Emma Nightingale, Cabinet Office
Emma Nightingale"s presentation (Cabinet Office) reminded departments about the efficiency and relocation support programme. Stressing the protocols and ways departments can implement them as efficiently as possible. She also mentioned the important role of the Regional Coordinator and stated the current status of regional networking development. The key message was that government departments have to work together with their own initiatives. The Cabinet Office"s role is to intervene only as a last resort encouraging departments to collaborate constructively.
Session 5: Managing at a distance - Richard Williams, OFSTED
Richard Williams presentation highlighted OFSTED"s relocation experience. The OFSTED relocation was a huge change for the department as a whole with more than 1000 staff directly affected by the change. Relocation led to a reduction of staff (500 posts) and recruitment of 350 new staff in new locations. 12 of the existing offices were closed. He identified the critical lessons learned throughout the change process.
Session 1: Working Space Harder - Bridget Hardy, OGC
The second day of the conference began with Bridget Hardy from OGC and a brief overview of flexible working. The benefits of flexible working were highlighted and the concept of alternative workplace strategies introduced. The Office Evolution Model, developed for OGC by Reading University (Flexible Working in Government study) was used to stress the importance of challenging and adapting organisational culture.
Session 2: Making the most of offices - Stephen Foot, BIS
Stephen Foot, Programme Director for BIS"s "Two Roof" Programme addressed the change journey that BIS went through. Outlining the problem of relocating 4,850 people from 6 buildings into 2 by the year 2006. A key part of the strategy was centred on BIS adopting a flexible team space culture.
Session 3: People and Workplaces - Gill Davison, Adult Learning Inspectorate
The Adult Learning Inspectorate is responsible for assessing the quality of education and training for adults with 140 inspectors home based and 90 office-based. In addition there are more than 600 other staff in their HQ in Coventry. Gill Davison explained how the ALI ensures staff are self-supporting yet still work as a team.
Session 4: The benefits Management of Partnership Working - Alan Wickert, DWP
Alan Wickert from DWP talked about two successful relocations. DWP is faced with the challenge to deliver efficiency proposals to enable them to achieve outcome expectations within resource constraints - £960m savings with a reduction in the DWP workforce of 40,000 posts by 2008.
Session 5: Delivering Change and Impact of Workplace on Culture - Alan Green and Lovell Elliot, GCHQ
Alan Green spoke about GCHQ"s recent successful relocation. GCHQ had to start by looking at modernising, developing their leadership and creating a modern working environment. The aim was better organisational performance - relocation was their answer.