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Home > People's rights > Elections > Electoral Administration

Electoral Administration

This section contains guidance for electoral administrators on claiming election expenses, consultation documents about postal ballot papers and has contact details for all electoral offices across England and Wales.

General information and guidance

Electoral policy division (EPR) newsletter

The EPR newsletter has the latest developments in electoral policy and law for electoral administrators.

  1. Implementation of the Electoral Administration Act
  2. Pilot schemes for the May 2007 local elections
  3. Co-ordinated Online Record of Electors (CORE) update
  4. Boundary Commission for England's Fifth Periodical Review
  5. Ashford Youth Forums visit to the offices of the DCA and the House of Commons 17 October 2006
  6. Ministerial outreach programme
  7. Does ‘Digital Dialogues’ have a place in formal Government processes?


  1. Money Matters
  2. Feedback on New Duties for Registration Occiers
  3. Progress on Electoral Administration Act - Secondary Legislation
  4. Coordinated Online Record of Electors (CORE) - Consultation Paper to be released in November
  5. Last days for sending your views to Sir Hayden Phillips
  6. EPD Raising Awareness Day
  7. Woking - Local Democracy Week- Shape your Space Campaign
  8. Staff changes in Electoral Policy Division


  1. Progress of Electoral Administration Act Secondary Legislation
  2. Launch of the New Registration Branch
  3. The work of EPD's different branches
  4. News from Electoral Commission
  5. Muslim YouthNet Raising Awareness Day
  6. Your News - Minorities of Europe's A First Step to Active Citizenship Conference
  7. Staff changes in EPD
  8. Stop Press


Acting returning officers' guidance

Electoral registration officers addresses

Postal voting - guidance for electoral administrators [3 March 2005 ]

The Royal Mail have produced new guidance for electoral administrators on planning and managing postal voting. This guidance provides useful information on the postal vote delivery products available from Royal Mail, and advice for anyone involved in planning and managing postal voting.

Other guidance

European elections expenses guidance

There are now separate expenses guidance notes and forms for conventional and all postal pilot regions. This change happened after the all postal pilots at the June 2004 European Parliamentary Elections.

Expense claims deadline 10 June 2005

Returning officers have until 10 June 2005 to submit their expenses claims to the Election Claims Unit, Hempstead House,2 Selden Hill, Hemel Hempstead, Herts, HP2 4XN


The links below will take you to recent legislation about the powers, duties and fees of electoral administrators.

Representation of the People (Form of Canvass)(England and Wales) Regulations 2004. Each registration officer is required to conduct an annual canvass (by reference to residence on 15th October in that year) in their registration area to ascertain the persons who are entitled to be or remain registered as parliamentary or local government electors in that area. These regulations specify a revised form for the purposes of that canvass, which takes account of the fact that ten new States acceded to the European Union in 2004 and makes provision for their citizens residing in a registration area to be included in the register of local government electors for that area with citizens of the other European Union countries.

In addition, the regulations prescribe a new form of words for use as part of the application for registration form provided by registration officers. The words explain the difference between the full and edited versions of the register. The regulations revoke the provisions of the Representation of the People (Form of Canvass)(England and Wales) Regulations 2003.

The 'Representation of the People (England and Wales) (Amendment) Regulations 2002 [PDF 76 kb] pdf 76kb concerns new regulations governing the sale of, and access to the electoral register. At the same time this was made, a Regulatory Impact Assessment was carried out, which explains the background and effects of the legislation. Click on the links below to view the legislation and the assessment respectively.

Representation of the People (England and Wales) Regulations 2001 replace the Representation of the People Regulations 1986, as amended, except Part VI of those Regulations (which relates to the procedure where the polls at more than one election are taken together). These Regulations are needed in consequence of changes made by the Representation of the People Act 2000.

Representation of the People (England and Wales)(Amendment) Regulations 2001. These Regulations amend the Representation of the People (England and Wales) Regulations 2001. They ensure that the provisions empowering the supply of copies of the register extend to providing copies of any revised versions of the register and of notices published by registration officers in between the annual revision of the register. This is consequential on the introduction of the rolling register. The instrument also contains other minor corrections to the Regulations.

The Holders of Hereditary Peerages (Overseas Electors)(Transitional Provisions) Order 2001. This allows a peer who entitled to vote at parliamentary elections under the House of Lords Act 1999, to rely on his registration as a local government elector in respect of any register prior to the date when such peers were entitled to be included in a register of parliamentary electors for the purposes of section.

The Parliamentary Election Returning Officers' Charges Order 2001 concerns the levels of pay that returning officers, presiding officers and poll clerks can receive at the 2001 general election. All subsequent by-elections are also subject to the levels of payment contained in this Order.

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