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Data Protection Act 1998: Guidance for Cabinet Office Staff

Standards and Best Practice Handbook for Government Departments

Introduction

  1. Data Controllers
  2. Notification
  3. Disclosable Information and Exemptions
  4. Definition of "Personal Data"
  5. Handling Open-Ended requests
  6. Repeated Subject Access requests
  7. Handling, searching and deleting of Emails
  8. References to other individual/third parties
  9. Redacting/Extracting
  10. Manual Records
  11. Personnel Records
  12. Ministerial Section 28 certificates
  13. Personal data held in case of potential disputes
  14. Handling of subject requests received by more than one department
  15. Data Sharing
  16. Handling letter from MPs and other elected representatives
  17. Disclosure of names of Ministers and Officials

Annexes

  1. Lord Chancellor's Guidance
  2. Model Departmental Guidance on the Data Protection Act 1998
  3. Handling of Emails and other electronic documents and material
  4. Model letter seeking further information/proof of identity
  5. Model letter replying to a subject access request
  6. Model leaflet to be sent with reply to subject access request
  7. Subject access exemptions
  8. Civil Service Personnel Record Keeping
  9. Contingency arrangements in the event of a campaign of round-robin subject access requests under the data protection act 1998