This Toolkit is aimed at service providers, such as local authority and other public sector employees, who have to grapple with data sharing issues. It provides comprehensive, up to date, information and guidance on information management practice. It also provides information and links to current practice developed by a broad range of public service providers.
Information Rights Division
Department for Constitutional Affairs
We recommend that you first work through the Legal Guidance and covering letter, issued in November 2003, when considering any data-sharing project. It explains the existing powers available to public bodies to collect, use and share personal data. This will help lawyers and practitioners decide whether they have the power to share personal information information for legitimate and appropriate purposes. We have provided some case studies to illustrate how these legal considerations are addressed in practice.
The Legal Guidance is also available in PDF format
We are currently working on a Privacy Impact Assessment. It will allow you to determine whether data sharing is justified by helping you to weigh up the benefits of the project against any negative impacts on privacy and how to mitigate these. This will be available soon.
Also consider the data sharing Protocol Guidance. It contains recommended standards for formalising data sharing agreements and sets out the purpose, principles and commitments that organisations should adopt when they share data. A data sharing Protocol checklist has also been produced to supplement the Guidance.
The toolkit also contains:
Guidance on complaints procedures which sets out how to deal with complaints from members of the public about data sharing.