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Home > Publications > Forms & Guidance > General guidance for individuals > Forms of Address

Forms of Address
for use orally and in correpondence

prepared by
the Crown Office

Jun 2003

 


Ministers

  ·   Cabinet Ministers

Cabinet Ministers are usually made Privy Counsellors as a result of their taking office. In correspondence they should be addressed by their official titles prefixed by "The Right Honourable" and not by their personal names, for example:

Address (in Correspondence) Dear...
The Right Honourable The Prime Minister Prime Minister
The Right Honourable The Deputy Prime Minister Deputy Prime Minister
The Right Honourable The Chancellor of the Exchequer Chancellor
The Right Honourable The Lord Chancellor Lord Chancellor
The Right Honourable The Secretary of State for Foreign and Commonwealth Affairs Foreign Secretary
The Right Honourable The Secretary of State for the Home Department Home Secretary
The Right Honourable The Attorney General Attorney General
The Right Honourable The Secretary of State for Scotland Secretary of State
The Right Honourable The Secretary of State for Wales Secretary of State
Male The Right Honourable The Lord President of the Council Lord President
Female The Right Honourable The President of the Council President

  ·   Junior Ministers

Junior ministers are not Privy Counsellors, although there are some exceptions. Because there are many junior ministerial posts in the Government, ministers' personal names are also used, for example:

Address (in Correspondence) Dear...
John Doe Esq. MP
Minister of State, Home Office
Minister
Mrs Joan Doe MP
Parliamentary Under Secretary of State
Department of Health
Minister or Under Secretary

  ·   Lord Chancellor's Department Ministers

Address (in Correspondence) Dear...
The Right Honourable The Lord Chancellor Lord Chancellor
John Doe Esq. MP
Minister of State, Lord Chancellor's Department
Minister
[where appropriate]
John Doe Esq, MP
Parliamentary Secretary, Lord Chancellor's Department
Parliamentary Secretary
John Doe Esq. MP
Parliamentary Private Secretary, Lord Chancellor's Department
Mr Doe

Please Note: Orally, the Parliamentary Secretary and the Minister of State are referred to as "Minister".



Members of Parliament

Office Address Dear...
Member of Parliament
(MP after surname, honours and decorations)
John Doe Esq. MP Mr Doe
Member of Parliament
also a Privy Counsellor
The Right Honourable John Doe MP Mr Doe
Speaker of the House of Commons The Right Honourable The Speaker Mr or Madam Speaker
Chairman of Ways and Means and his deputies are addressed by name John Doe Esq. MP Mr Doe
Members of the European Parliament (MEP after their names) John Doe Esq. MEP Mr Doe

Please Note: From the moment Parliament is dissolved until a new Parliament meets, there is no Parliament and accordingly no Members of Parliament. During this time no one should be given the letters "MP" after their name.



Devolved administrations

Ministers Address Dear...
Scottish Executive [The Right Honourable] the First Minister First Minister
National Assembly for Wales [The Right Honourable] the First Secretary First Secretary
Northern Ireland Assembly [The Right Honourable] the First Minister The Deputy First Minister First Minister Deputy First Minister

Members of Devolved institutions    
Members of the Scottish Parliament (MSP after surname, honours and decorations) John Doe, Esq., CB, MSP Mr Doe
Members of the National Assembly for Wales (AM after surname, honours and decorations) John Doe, Esq., OBE, AM Mr Doe
Members of the Northern Ireland Assembly (MLA after surname, honours and decorations) John Doe, Esq., MBE, MLA Mr Doe

Please Note: From the moment a Devolved Administration is dissolved until a new Devolved Administration meets, members of that Devolved Administration should not be given the post nominal letters MSP, AM or MLA.



English judges and Bar

  ·   Heads Of Divisions

After the Lord Chancellor there are five Heads of Divisions - they are:

Lord Chief Justice
Master of the Rolls
President of the Queen's Bench Division
President of the Family Division
Chancellor of the High Court

They are Privy Counsellors. They should be addressed by their judicial titles prefixed by "The Right Honourable". For example:

Address (in Correspondence) Dear...
The Right Honourable
The Lord Chief Justice of England and Wales
Lord Chief Justice/Chief Justice
The Right Honourable
The Master of the Rolls
Master of the Rolls
The Right Honourable
The President of the Queen's Bench Division
President
The Right Honourable
The Chancellor of the High Court
Chancellor
Retired Head of Division Title in Private Capacity

Please Note: Honours and decorations are not included unless referring to the person by name.



Lords of Appeal in Ordinary

Lords of Appeal in Ordinary are judges who sit in the House of Lords. They are Privy Counsellors and should be addressed as follows:

Address (in Correspondence) Dear... Orally /In Court
The Right Honourable The Lord Doe Lord Doe My Lord
[collectively: Your Lordships]
If rank in peerage is higher than that of Baron:
The Right Honourable The Viscount Doe

Except Dukes

Lord Doe

Duke
 
Retired Lord of Appeal No change. N/A

Please Note: Please see "Peers" for further information.



  ·   Court of Appeal

Judges who sit in the Court of Appeal (Lords Justices of Appeal) are Privy Counsellors. They are known officially as Lord Justices. They should be addressed as follows:

Gender Address
in Correspondence
Dear... Orally
In Court
Male:

Appointed but not sworn in.

Retired
The Right Honourable
Lord Justice Doe

The Honourable
Lord Justice Doe

The Right Honourable
Sir John Doe
Lord Justice

Lord Justice

Lord Justice or Judge
Lord Justice Doe or My Lord

N/A

N/A
Female:

Officially

Informally

Appointed but not sworn in

Retired



The Right Honourable Lord Justice Doe

The Right Honourable Lady Justice Doe

The Honourable Lord/ Lady Justice Doe

The Right Honourable Dame Mary Doe



Lord Justice

Lady Justice

Lord/Lady Justice

Lady Justice / Judge



Lady Justice Doe
or My Lady


N/A

N/A

Please Note: Forenames are not inserted unless there are two judges with the same or similar surname, in which case the junior judge of the two uses his forename and surname.


  ·   High Court

Members of the High Court are not usually Privy Counsellors. Their official designation is as follows:

Gender Office/Position Address
(in correspondence)
Dear...
Male High Court judge and a Privy Counsellor

As above but retired

High Court judge but not a Privy Counsellor

As above but retired
The Right Honourable Mr Justice Doe

The Right Honourable Sir John Doe

The Honourable Mr Justice Doe

Sir John Doe
Judge


Judge


Judge

Judge
Female High Court judge and a Privy Counsellor

As above but retired:

High Court judge but not a Privy Counsellor

As above but retired
The Right Honourable Mrs Justice Doe (whether married or single)

The Right Honourable Dame Mary Doe

The Honourable Mrs Justice Doe

Dame Mary Doe
Judge


Judge


Judge

Judge

Please Note:


  ·   The Recorder and Common Sergeant of London

Office/Position Address
(in correspondence)
Dear...
Recorder of London : The Recorder of London,
His Honour Judge Doe (QC if appropriate)
Recorder
Common Serjeant of London: The Common Serjeant
His Honour Judge Doe (QC if appropriate)
Common Serjeant
Retired Recorder As retired circuit judge (see below)  

  ·   Circuit Judges

Office/Position Address
(in correspondence)
Dear...
Male:

Also a peer

Also a knight

Retired
His Honour Judge Doe (QC if appropriate)

His Honour Judge The Lord Doe

His Honour Judge Sir John Doe

His Honour John Doe
Judge

Judge

Judge

Judge
Female:

Also a peeress

Also a dame

Retired
Her Honour Judge Doe (QC if appropriate)

Her Honour Judge The Lady Doe

Her Honour Judge Dame Joan Doe DBE

Her Honour Mary Doe
Judge

Judge

Judge

Judge

Please Note: Forenames are not inserted unless there are two judges with the same or similar surname, in which case the junior judge of the two uses his forename and surname.


  ·   Judge Advocate General

Address
(in correspondence)
Dear... Orally
Judge Advocate General -

If a Circuit judge:

His Honour Judge Doe (QC if applicable) Judge Advocate General

If not a Circuit judge

- delete "His Honour Judge"
Judge or Judge Advocate General Judge or Judge Advocate General
Vice Judge Advocate General -

John Doe, Esq, Vice Judge Advocate General
Vice Judge Advocate General Vice Judge Advocate General
Assistant Judge Advocate General -

Judge Advocate Doe
Judge Advocate Judge Advocate
In retirement No title (unless a retired circuit judge)

  ·   Masters and Registrars

Address
(in correspondence)
Dear... Orally
Master Doe (whether male or female) Master Master
Mr (or Mrs) Registrar Doe Registrar Registrar
In retirement No title

Please Note : Neither forenames nor initials should be used unless there is already a Master or Registrar with the same or similar surname.

 ·   Senior Masters, Cost Judge and Registrars

Address
(in correspondence)
Dear... Orally in Court
The Senior Master Queen's Bench Division Senior Master Senior Master
The Chief Chancery Master Chief Master Chief Master
The Admiralty Registrar Admiralty Registrar Admiralty Registrar
The Senior Costs Judge Judge or Master Judge or Master
The Chief Bankruptcy Registrar Chief Registrar Chief Registrar
In retirement No title

Please Note :It is incorrect to address senior masters and registrars by their personal names such as: "Chief Master Doe" or "Senior Registrar Doe".

 ·   District Judges

Address
(in correspondence)
Dear... Orally
District Judge Doe Judge Sir or Madam
Senior District Judge Principal Registry of the Family Division Judge Sir or Madam
In retirement No title

 ·   District Judges (Magistrates' Courts)

The Access to Justice Act 1999 amalgamated the Provincial and Metropolitan Stipendiary Benches to form one unified jurisdiction throughout England and Wales and renamed Magistrates, District Judge (Magistrates' Courts).

Address
(in correspondence)
Dear... Orally
Senior District Judge (Chief Magistrate) Judge Sir or Madam
Deputy Senior District Judge(Magistrates' Courts) Judge Sir or Madam
District Judge (Magistrates' Courts) Doe Judge Sir or Madam

Please Note: It is incorrect to omit the title in brackets; neither should The Senior District Judge (Chief Magistrate) or the Deputy Senior District Judge (Magistrates' Courts) be addressed by their personal names - i.e. not "Senior District Judge (Chief Magistrate) Doe" or "Deputy Senior District Judge (Magistrates' Courts) Doe)

 ·   Magistrates

Address
(in correspondence)
Dear...
Justices of the Peace John Doe Esq. JP
In retirement No title

·   Tribunal chairmen

Address
(in correspondence)
Dear...
Tribunal Chairmen Normal Titles in their private capacities

·   The Bar

Address
(in correspondence)
Dear...
Members of the Bar Usual titles in their private capacities
Queen's Counsel
(When the Sovereign is a King)
John Doe Esq. QC
John Doe Esq. KC
QC/KC when appointed to Senior Judiciary Never use QC or KC


Scottish judges and Bar

  ·   Senior Judges

Lord President of the Court of Session and Lord Justice General are Privy Counsellors and should be addressed as follows:

Division Address
(in correspondence)
Dear...
Civil The Right Honourable Lord Doe
Lord President of the Court of Session
Lord President
Criminal The Right Honourable Lord Doe
Lord Justice General
Lord Justice General
Retired The Honourable Lord Doe Lord Doe

Office/Position Address in Correspondence Dear...
Lord Justice Clerk
Not a Privy Counsellor The Honourable Lord Doe
Lord Justice Clerk
Lord Justice Clerk
Is a Privy Counsellor The Right Honourable Lord Doe
Lord Justice Clerk
Lord Justice Clerk
Retired The Honourable Lord Doe Lord Doe

  ·   Judges

Judges of the Court of Session are all Senators of the College of Justice in Scotland and have the courtesy style and title of "Lord" or "Lady" (which should be distinguished from a peerage title) and also the prefix "Honourable". They should be addressed as follows:

  Address
(in correspondence)
Dear...

Male:

Not a Privy Counsellor

Privy Counsellor

Retired

Wife of retired judge

 

The Honourable Lord Doe

The Right Honourable Lord Doe

The Honourable Lord Doe

Lady Doe

 

Lord Doe

Lord Doe

Lord Doe

Lady Doe

Female:

Not a Privy Counsellor

Privy Counsellor

Retired

Husband of retired judge

 

The Honourable Lady Doe

The Right Honourable Lady Doe

The Right Honourable Lady Doe

No title

 

Lady Doe

Lady Doe

Lady Doe

 

  ·   Chairman of the Scottish Land Court

The Chairman is addressed in the same way as a judge of the Court of Session.

Address
(in correspondence)
Dear...

The Honourable Lord Doe

Lord Doe

In retirement   As for judge of Court of Session

  ·   The Shrieval Bench

Address
(in correspondence)
Dear...
Sheriff - Principal John Doe
(QC should be added where applicable)

Sheriff Doe

Sheriff John Doe Sheriff Doe
In retirement No title

  ·   The Bar /Use of QC.

The Description of Scottish Advocates is exactly the same as for the English Barristers:

Address
(in correspondence)
Dear...

Members of the Bar - no special form of address

Usual titles in their private capacities

Queen's counsel
(When the Sovereign is a King)
John Doe Esq. QC
John Doe Esq. KC
QC/KC appointed as a
Judge of the Court of Session
Never use QC/KC


Northern Ireland judges and the Bar

  ·   Lord Chief Justice -  Lord Chief Justice is a Privy Counsellor.

Address
(in correspondence)
Dear...
The Right Honourable
The Lord Chief Justice of Northern Ireland

Lord Chief Justice

Retirement Normal title in private capacity

  ·   Court Of Appeal - same as in England

  ·   High Court - same as in England

  ·   County Court judges

Until the recent appointment of a Solicitor to the Bench, County Court judges have always been Queen's Counsel on appointment. The usual designation therefore remains:

Address
(in correspondence)
Dear...
His Honour Judge Doe
(QC where appropriate)
Judge
Retired: His Honour John Doe Judge

Please Note: Forenames are not inserted unless there are two judges with the same or similar surname, in which case the junior judge of the two uses his forename and surname.

  ·   Recorders of Belfast and Londonderry

Address
(in correspondence)
Dear...
His Honour Judge Doe QC
Recorder of Belfast/ Londonderry
Recorder
In retirement As retired circuit judge see

  ·   Resident Magistrates

Address
(in correspondence)
Dear...
William Doe Esq. RM Mr Doe
Henry Doe Esq. QC. RM Mr Doe
In retirement No title

  ·   Masters - same as in England

  ·   District judges - same as in England

  ·   The Bar - same as in England



Overseas Judges

  ·   Republic of Ireland

Office/Position Address
(in correspondence)
Dear...
The Chief Justice The Honourable Mr Justice Doe Chief Justice
Supreme Court +
High Court judges
The Honourable Mr Justice Doe
The Honourable Ms/Mrs Justice Doe
Mr Justice
Mrs Justice
In retirement As in England

  ·   Judges of the Court of Justice of the European Communities

Office / Position Address
(in correspondence)
Dear...
Judge of the Court of Justice of the European Communities

The Honourable Mr Peter Doe
Judge of the Court of Justice of
the European Communities

Judge

Advocate General to the Court of Justice of the European Communities The Honourable Mr Peter Doe
Advocate General
Advocate General
Member of the Court of First Instance of the European Communities Peter Doe, Esq.
Judge of the Court of First Instance of the European Communities
Judge

  ·   Commonwealth judges

Country Office / Position Address
(in correspondence)
Dear...
India The Chief Justice The Honourable Mr Justice Singh Chief Justice
Judges of the Supreme Courts and High Courts Mr Justice Singh Mr Justice Singh
Canada The Chief Justice The Right Honourable the Chief Justice of Canada or The Right Honourable John Doe Chief Justice
Judges of the Supreme Courts and High Courts The Honourable Mr/Madam Justice Doe Mr/Madam Justice Doe
Judges of the County and District Courts - His/Her Honour
Australia Chief Justice of Australia The Honourable John Doe Chief Justice
Judges of the High Court Federal Court, Australia

Supreme Court of South Australia (whether male or female)
The Honourable Justice Doe Justice Doe
Judge appointed to Privy Council The Right Honourable Justice Doe Justice Doe
Judges of all other Superior Courts of Australia: Male: The (Right) Honourable Mr Justice Doe
Female: The Right Honourable Justice Doe
Mr Justice Doe

Justice Doe
New Zealand Chief Justice The Right Honourable the Chief Justice Chief Justice
Judges of the Court of Appeal and Supreme Court The Honourable Justice Doe Justice Doe
If Privy Counsellor: The Right Honourable Justice Doe Justice Doe


  ·   Other Countries

Consult the relevant Embassy or High Commission.


Peers

There are five ranks or degrees in the Peerage. These are in descending order of dignity: dukes, marquesses, earls, viscounts and barons.

"The Right Honourable" should be applied only where the peer is a member of the Privy Council.

"The" must in every case be applied before the name of a peer.

  ·   Dukes, marquesses and earls

 

Address (in Correspondence) Dear...
All dukes have the preposition "of" before their title His Grace The Duke of Westminster Duke
Most marquesses have the preposition "of" before their title The Most Honourable The Marquess of Ailesbury Lord Ailesbury
Except The Most Honourable Marquess Townshend
The Most Honourable Marquess Camden
Lord Townshend
Lord Camden
Most earls have the preposition "of" before their title: The Earl of Snowdon Lord Snowdon
Except: The Earl Grey Lord Grey

  ·   Viscounts and barons

Address (in Correspondence) Dear...
The Preposition "of" does not appear before the title of a viscount: The Viscount Astor Lord Astor
Except: The Viscount of Arbuthnott
The Viscount of Oxfuird
Lord Arbuthnott
Lord Oxfuird
The expression "Baron" is never applied when addressing a baron.  The Lord Brown Lord Brown
However, "Baroness" is used. The Baroness Brown Lady Brown
The junior female rank in the Peerage of Scotland is not "Baroness"   The Lady Macbeth Lady Macbeth

Please note:


  ·   Territorial designation

Address (in Correspondence) Dear...
Where a place name forms part of a peerage title The Lord Doe of Fulham Lord Doe

Please Note: The correct form of a peer's title may be obtained from Who's Who, Vacher's, Debrett's or Burke's Peerage but the final authority is the peer's writ of summons and, if any doubt remains, the Crown Office should be consulted.


  ·   Peers who are Privy Counsellors

Address (in Correspondence) Dear...
The Right Honourable The Lord Doe Lord Doe
Dukes and marquesses are not addressed as "The Right Honourable" but as: His Grace The Duke of Devonshire PC
or:
The Most Honourable The Marquess of Abergavenny PC
Duke

Marquess

  ·   Peers who are knights of an Order of Chivalry

Care must be taken to see that, if a peer is a knight of an Order of Chivalry, the appropriate letters are placed as a suffix to his name. (see Honours and decorations)

  ·   Peeresses

The forms of address for peeresses in their own right are the same, mutatis mutandis , as for peers except in the case of Baronesses.

  ·   Newly-created peers

A newly-created peer should be addressed as such from the time when Letters Patent are sealed, and not before.



Baronets and Knights

The appellation "Sir" before a name indicates that the holder is a baronet or knight of some order of chivalry or simply a Knight Bachelor.

In every case they are entitled to the prefix "Sir", followed by the forename. Always use the forename by which the holder wishes to be known.

Never use initials.

In the case of women, the prefix becomes "Dame" and the suffixed initials begin with a "D".

For example:

  Address (in Correspondence) Dear...
Baronet Sir John Doe Bt (or Bart) Sir John
Knights of an Order

If a Judge
Sir John Doe KCB

His Honour Judge Sir John Doe
Sir John
Knights Bachelor
No female equivalent
Sir John Doe Sir John
Women Dame Joan Doe DBE Dame Joan

Please Note:



Wives of peers, baronets and knights

When writing to the wives of peers, baronets or knights, the rule is that only the wife of a peer receives "The" before the title, eg:

Address (in Correspondence) Dear...
The wife of a peer receives "The" before her title: Her Grace the Duchess of Marlborough
The Most Honourable the Marchioness of Milford Haven
The Countess of Halifax
The Viscountess Caldecote
The Lady Doe
Duchess
Lady Milford Haven
Lady Halifax
Lady Caldecote
Lady Doe
"The" is never employed to the wife of a baronet or a knight.
The forename of the knight is never used.
Lady Doe

or

Joan, Lady Doe
Lady Doe
Wife of a judge with a title in her own right. Lady Joan Doe Lady Joan
In husband's right. Lady John Doe
or
Joan, Lady Doe
Lady Doe


Courtesy titles

Rule Example Dear...
When a peer holds other titles, by courtesy, one of the lesser ones is used by his heir Earl of Snowdon's Son - Viscount Linley Lord Linley
The remaining children of a Duke or Marquess Lord or Lady forename and surname Lord James
The daughters of earls Prefix "Lady" Lady Henrietta
The sons of earls

The children of viscounts barons and life peers who have no courtesy title
"The Honourable" forename and surname Mr / Miss


Clergy of the Church of England

Office Address (in Correspondence) Dear...
Archbishop The Most Reverend and Right Honourable

The Lord Archbishop of Canterbury (or York)
Archbishop
Archbishop upon resignation The Right Reverend and Right Honourable Bishop
Bishop The Right Reverend The Lord Bishop of ...... Bishop
Bishop of London The Right Reverend and Right Honourable The Lord Bishop of London Bishop
Bishops Suffragan The Right Reverend The Bishop of Willesden Bishop
Bishop upon resignation The Right Reverend John Doe Bishop
Deans The Very Reverend The Dean of ... Dean
Deans previously consecrated a bishop The Right Reverend The Dean of ... Dean
Provosts The Very Reverend The Provost of ... Provost
Canons The Reverend Canon John Doe Canon or Canon Jones
Archdeacons The Venerable The Archdeacon of... Archdeacon
Clergy:
   male:
   female:
The Reverend John Doe
The Reverend Jane Doe
Mr Doe
Mrs/Miss Doe


Officers of the Armed Forces

Address. . . Example...
Royal Navy officers

Ranks should be written in full.

"R.N." written after their names and decorations for Commodore and below, but not Flag Officers (Rear Admiral and above)
Royal Marine officers

Ranks should be written in full.

"RM" after names and decorations (Lieutenant Colonel or below)

Retired Marine officers may use "RM" after their names.
Army officers

Ranks should be written in full.

Regiment or Corps should be indicated by the appropriate initials after the name and decorations for all officers of the rank of Lieutenant Colonel or below.

No suffix is used for the officers of the rank of Colonel or above.
Captain AP Doe, RA

Lieutenant Colonel J G Doe WG
Royal Air Force officers

Ranks should be written in full.

All officers below the rank of Air Chief Marshal should have the suffix "RAF" written after their names and decorations.
Officers with titles

Rank should be written before any title
Admiral of the Fleet, The Lord ...

Colonel Sir ...

Squadron Leader The Honourable...

Dear Lord...

Dear Sir...

Dear Squadron Leader...


Relative Ranks in the Armed Forces

  ·   Royal Navy

Rank Dear.... Retired
Admiral of the Fleet: According to title, otherwise
Lord or Sir
Title is retained for life
Admiral
Vice Admiral
Read Admiral
According to title, otherwise
Admiral
By custom rank is used
Commodore
Captain
Commander
Commodore
Captain
Commander
By custom rank is used
Lieutenant Commander Commander By custom rank is used
Lieutenant
Sub- Lieutenant
Mr  
Midshipman Mr  

Please Note:

  ·   Army

Rank Dear.... Retired
Field Marshal According to title otherwise
Lord or Sir
Title is retained for Life
General
Lieutenant General
Major General
General Rank may be used
Brigadier Brigadier Rank may be used
Colonel
Lieutenant Colonel
Colonel Rank may be used
Major Major Rank may be used
Captain
Lieutenant
Mr  
Second Lieutenant Mr  

Please Note:

  ·   Royal Air Force

Rank Dear.... Retired
Marshal of the Royal Air Force According to title otherwise
Dear Lord or Sir
Titles is retained for life
Air Chief Marshal
Air Marshal
Air Vice Marshal
Air Marshal Rank may be used but should not use "RAF" after their names
Air Commodore
Group Captain
Wing Commander
Air Commodore
Group Captain
Wing Commander
Rank may be used but should not use "RAF" after their names
Squadron Leader Squadron Leader As above
Flight Lieutenant
Flying Officer
Mr  
Pilot Officer Mr  

Please Note:



Lords-Lieutenants

Office Address in correspondence Dear...
Lord Lieutenant H.M. Lord-Lieutenant of the County of ..... Usual title as in private capacity


Mayors

  ·   Lord Mayors of Cities

Office / Position Address in correspondence Dear...
Lord Mayors of Cities (London, Cardiff, York and Belfast) The Right Honourable The Lord Mayor of (whether male or female) Lord Mayor
Lord Mayor of other cities The Lord Mayor of (unless Privy Counsellor) (whether male or female) Lord Mayor

  ·   The Lord Provosts

Office / Position Address in correspondence Dear...
Lord Provosts of Edinburgh, Glasgow, Aberdeen and Dundee The Right Honourable The Lord Provost of the City of ... Lord Provost

  ·   Mayors of Cities and Boroughs

Office / Position Address in correspondence Dear...
Mayors of cities and boroughs The Mayor of ....
(unless a privy counsellor )
Mr Mayor

  ·   Local Authorities in Wales

Advice on when it is appropriate to use the correct Welsh style may be obtained from the Culture, Sport and Welsh Language Division of the National Assembly for Wales, Cathays Park, Cardiff, CF10 3NQ



Honours and decorations

These should be placed after the name, in the following order of precedence (the list does not include every honour or decoration but covers those most likely to be encountered).

Abbreviation  
Bt/Bart Baronet
VC Victoria Cross
GC George Cross
KG/LG Knight (or Lady) of the Most Noble Order of the Garter
KT/LT Knight (or Lady) of the Most Ancient and Most Noble Order of the Thistle
PC Privy Counsellor - only to be used as described in section on Peers who are Privy Counsellors
GCB Knight (or Dame) Grand Cross of the Most Honourable Order of the Bath
OM Member of the Order of Merit
GCMG Knight (or Dame) Grand Cross of the Most Distinguished Order of Saint Michael and Saint George
GCVO Knight (or Dame) Grand Cross of the Royal Victorian Order
GBE Knight (or Dame) Grand Cross of the Most Excellent Order of the British Empire
CH Member of the Order of the Companions of Honour
KCB/DCB Knight or Dame Commander of the Most Honourable Order of the Bath
KCMG/DCMG Knight or Dame Commander of the Most Distinguished Order of Saint Michael and Saint George
KCVO/DCVO Knight or Dame Commander of the Royal Victorian Order
KBE/DBE Knight or Dame Commander of the Most Excellent Order of the British Empire
Knight Batchelor (no suffix) Knight
CB Companion of the Most Honourable Order of the Bath
CMG Companion of the Most Distinguished Order of Saint Michael and Saint George
CVO Commander of the Royal Victorian Order
CBE Commander of the Most Excellent Order of the British Empire
DSO Companion of the Distinguished Service Order
LVO Lieutenant of the Royal Victorian Order
OBE Officer of the Most Excellent Order of the British Empire
ISO Companion of the Imperial Service Order
MVO Member of the Royal Victorian Order
MBE Member of the Most Excellent Order of the British Empire
CGC Conspicuous Gallantry Cross
DSC Distinguished Service Cross
MC Military Cross
DFC Distinguished Flying Cross
AFC Air Force Cross
DCM Distinguished Conduct Medal
CGM Conspicuous Gallantry Medal
GM George Medal
DSM Distinguished Service Medal
MM Military Medal
DFM Distinguished Flying Medal
AFM Air Force Medal
QGM Queen's Gallantry Medal
BEM British Empire Medal
TD Territorial Efficiency Decoration
RD Decoration for Officers of the Royal Naval Reserve
VRD Decoration for Officers of the Royal Naval Volunteer Reserve
AE Air Efficiency Award

When a higher class in the same order is awarded, all reference to the lower class is dropped, eg when the holder of the CB is promoted to a Knight in the same Order, the letters CB alone are placed after his name.

The relevant honour or decoration should be used from the moment The Queen's intention to grant it is officially announced (for example, in a published Honours List). The one exception is elevation to the Peerage, in which case the date of the Letters Patent of Creation is the relevant date.



Order of initials and abbreviations of Rank, Honours or Degrees

Bt or Bart for Baronet, and Esq for Esquire, precede all other abbreviations after names. Other designations follow in the order set out below:

  1. Orders and Decorations conferred by the Crown i.e. CB., OBE. etc.
  2. Appointments in the following order: Queen's Counsel (QC), Justice of the Peace (JP), Deputy Lieutenant (DL) and Member of Parliament/Devolved Assembly (MP. MSP. AM. MLA.)
  3. University degrees
  4. Religious Orders and medical qualifications
  5. Fellowships of learned societies, Royal Academicians, Associates, Fellowships, Membership of Professional Institutions, Associations etc
  6. Membership of the Armed Forces

 

 


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