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We have developed a set of project management templates to help you deliver successful outcomes. These templates are consistent with PRINCE2, a standardised project management methodology.
The business case is the single most important piece of project documentation. It documents the justification for the undertaking of a project, based on the costs of development and the anticipated benefits to be gained. It provides an initial appraisal of the different options available, drives the decision making processes, and is used continuously to align the project’s progress to the achievement of Ministerial aims and the Departmental business objectives and performance targets. It should also be used to assess the ongoing viability of the project and secures senior management and stakeholder commitment from the outset.
The project brief is a key document or product in its own right. It provides a description of what the project is to do and is a refined and extended version of the project mandate. It forms the basis of the project initiation document (PID). This gives the direction and scope of the project and forms the contract between the project management team and the project board. Any changes that are made in the project brief will need to be referred back to the project board.
The project initiation document (PID) is an extension of and should reflect and build upon the contents of the Project Brief. It should include the project team details, risk register/log and details of how the project is going to be controlled and managed. The PID brings together the key information needed to start the project on a sound basis and to convey that information to all concerned.
Project deliverables need to be fit for purpose. In a project context, building in ‘quality does not mean ‘high’ quality, but merely that whatever is delivered or produced does what it was intended to do. The process also provides another way of avoiding errors in thinking going undetected until it might be too late or expensive to correct them. A quality log shows what deliverables you are going to review, against what criteria and who you are going to ask to do it.