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Governance and Transparency Fund

Freedom of Information Act 2000, request no. F2008-082

Date of release: 9 May 2008

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Information on the tendering process for the Fund Manager

The contract for the project “Governance and Transparency Fund – Management” was awarded to a 4 partner consortium led by KPMG following an open and fair competition. An advert was placed in the EU journal under the Restricted Procedure, which provided a summary of the service requirements and an outline of the evaluation criteria to be applied.   I attach copies of the invitation of Expressions of Interest and the EU journal notice for your information.

All interested organisations were asked to submit their Expression of Interest (EOI) within the standard EU timescales. DFID received 16 EOI’s, from which an evaluation panel selected a short list of 5 organisations that were to be invited to tender. The short listed organisations are listed below

  • British Council
  • Enterplan Ltd
  • DAI (Europe)
  • PriceWaterhouseCoopers
  • KPMG led consortium

 

The Invitation to Tender (ITT) pack contained full details of service requirements, including the Terms of Reference, our standard Terms and Conditions, and the related Evaluation Criteria. DFID also arranged a pre – bid meeting with those short listed to ensure a clear understanding of the requirements and to provide an opportunity for questions.  Tenders were evaluated against the criteria detailed in the ITT. Bidders were advised of the winning tender and given details of their own scores, along with the opportunity to request more detailed written feed back on their performance. The award of contract was then subject to a 10 day stand still period, as required under the EU Alcatel rule, which allows bidders time to raise questions on the selection process. 

Minutes and documents detailing the decision to select KPMG led consortium as the Fund Manager, and detailing any other tenders put forward and reasons they were turned down

We can advise that the KPMG led consortium won this contract due to their proposal demonstrating strength across the full range of technical and commercial criteria, and therefore provided the best value for money option overall.

The terms of reference for the KPMG led consortium as fund manager

Terms of reference are available on our websitepdf(38kb).

Disclosure of the full fees being paid to the fund manager out of public funds

The financial limit of the contract awarded to the KPMG led consortium was £1,451,500. This covers all fees and expenses relating to management of the fund.

Documents outlining any penalty fees for delays in implementation of the contract

There are no penalty fees for delays, but our contract does include a range of standard clauses to protect DFID in relation to risk and liability. You can find details of the standard clauses on the procurement pages of our website at www.dfid.gov.uk.

Documents/minutes detailing the reasons that the Fund Manager has failed to honour the original deadlines for the awards.

We do not hold any documents relating to the Fund Manager failing to honour deadlines.  Assessment of proposals was completed by early January as agreed between the Fund Manager and DFID.