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Last updated: 06 May 2009
Committee secretaries prepare the agenda for a Committee meeting on the basis of issues for discussion and the number of papers commissioned.
Issues and appropriate papers will be grouped as an agenda item. The agenda item should have the same title as the supporting paper. Departments must inform the Committee Secretariat of the title of their paper at least seven days before the meeting so that the agenda can be circulated in good time. Titles of papers should be short and self explanatory.
Departments should contact the Committee Secretariat with at least seven days notice if a Minister wishes to raise any business orally at a meeting. Such issues will be added to the agenda. Committee secretaries can commission an explanatory paper or presentation if the issue is substantial and requires background information to facilitate an informed decision.
If the purpose of a meeting or agenda item is not clear, the Secretariat may request a draft paper before agreeing to set up a Committee meeting.