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Managing the Ring Round

It is for the originating department to extract replies and nil returns from all Committee members. This process is known as the ring round and is usually handled by the originating department’s correspondence units or private offices.

Those responsible for ring rounds should:

• Alert the appropriate Committee secretary of the existence of the ring round by sending through a scan of the original correspondence as soon as it is issued. Also send through the contact details for the lead policy official.
• Give the Committee secretary regular updates as to the status of the ring round.
• Chase departments for responses two days before the deadline stated in the original request for clearance. Alert the Committee secretary if problems are encountered.
• Once the ring round is complete, a completed ring round sheet setting out which members gave nil returns or responded and all the formal responses should be sent through to the Committee secretary.