Rules of The Royal Logistic Corps Association Trust
11 th May 2006
THE ROYAL LOGISTIC CORPS ASSOCIATION TRUST
PATRONS
The Colonel-in-Chief
The Deputy Colonels-in-Chief
COUNCIL
For the Regimental Affairs of The Royal Logistic Corps
CHARTER
The Council is responsible for the Co-ordination of Regimental affairs, activities and traditions in accordance with the Trust Deed and the objects of The Royal Logistic Corps Association Trust and its Committees.
Council
President:
Representative Colonel Commandant
Vice President:
Director The Royal Logistic Corps
Members:
All Colonels Commandant
All serving officers of General Rank
Trustees of The Royal Logistic Corps Association Trust
Secretariat:
The Regimental Secretary
The Regimental Treasurer
RULES OF THE ROYAL LOGISTIC CORPS ASSOCIATION TRUST
Document of The Royal Logistic Corps (The RLC) Association Trust (The Trust). They set out and explain the framework within which members of the Corps and the Forming Corps can take part in regimental activities that may be funded by the Trust. The Rules include terms of reference, responsibilities and membership of the Trust’s standing committees, types of membership, categories of Branches and the details of Corps publications.
RLC Museum Trust and the William and Grace Trust) are shown at Annex B to these Rules.
REGIMENTAL AFFAIRS
Definition
which esprit de corps is encouraged. In the context of The RLC the term regimental affairs is defined as: those matters which are controlled by the Corps itself, and on behalf of the Forming Corps Associations, subject to such regulations as the law imposes on trusts and their charitable funds. They are distinct from manning and career management, or from those matters which are controlled by the Ministry of Defence as part of policies which are applicable to the whole Army, although such policies may impinge on the conduct of regimental affairs.
Purpose
corporate identity and aims to achieve this through concern for Corps members, Regular and Territorial Army, serving and retired, including members of those Forming Corps that have chosen to converge their benevolence and association responsibilities with the Trust. This includes fostering welfare, pride of heritage, sport and other activities. It also facilitates reunions and provides relief to those who fall on hard times, or are otherwise in need. In the achievement of its stated aims it will take particular account of the varying needs of the Forming Corps Associations and its predecessors.
Scope
contact between serving and former members of the Corps and the Forming Corps and provides social gatherings for them. The Regimental Secretariat is charged with keeping in touch with individuals, ex-Services organisations and the Army Benevolent Fund in order to give assistance where needed. This contact is also maintained to assist those seeking suitable employment after leaving the Corps.
of the Corps and its predecessors by keeping in trust historical property (mainly silver and paintings of the Forming Corps) and developing the heritage of The RLC in its own right.
actively encourages social gatherings of both serving and retired members of the Corps and the Forming Corps, all of which serve to foster esprit between past and present members of The RLC and for those in the Forming Corps, each of which has its own reunions and other social events.
The RLC Regimental Headquarters and The RLC Benevolent Committee are the main instruments in alleviating hardship and distress. They carry out relief work for Corps Officers, Warrant Officers and Soldiers who are serving in or have served in The RLC and for members of those Forming Corps with whom a charter of convergence has been implemented, and who are in need, hardship or distress. Relief is also extended to the spouses, partners, widows/widowers, children (up to 18 years), or other eligible dependants. The RLC Benevolent Committee will also consider RLC (TA) personnel whose problems arise as a result of their service or who have long service in The RLC (TA). RLC Benevolence, in conjunction with The Army Benevolent Fund and other ex-service charities, aims to support those men and women and their families who have fallen on hard times. The RLC is represented on the Army Benevolent Fund Control Board by one of its Colonels Commandant.
Corps website and publication of the Corps journals (see paragraph 27 below).
THE RLC ASSOCIATION TRUST
Organisation
mainly funded by the Ministry of Defence, whilst the functions themselves are predominantly financed through regimental funds managed by the Trust and its committees. Regimental Headquarters The RLC provides the Secretariat.
ordination of all RLC regimental activities. The Patrons are the Colonel-in-Chief and the Deputy Colonels-in-Chief and the President is the Representative Colonel Commandant.
Objectives
and manage in a prudent manner the central charitable fund and expend it for the benefit of RLC serving officers and soldiers, eligible retired members of The RLC and for those of the Forming Corps with whom a charter of convergence has been implemented.
adventurous training.
the Forming Corps.
property and chattels.
the Forming Corps.
efficiency of The RLC.
serving and retired members of The RLC and for those of the Forming Corps with whom a charter of convergence has been implemented, their spouses, partners, widows/widowers and eligible dependants.
eligible dependants to enable them to improve their employability after leaving the service. To encourage the education of soldiers, ex-soldiers and eligible dependants and members of the public in the history of The RLC, its predecessors and the British Army.
Standing Committees
Standing Committees:
Standing Committees are at Annex B. The Regimental Secretary and Regimental Treasurer shall normally be present at all Standing Committee meetings, apart from any requirement for them to attend as a committee member in their own right.
or not they appoint a committee to act on their behalf), in accordance with the Trust Deed for:
advice and guidance on regimental affairs being available from both the Council and the Colonels Commandant. The Trustees are also responsible for management of the charitable affairs of those Forming Corps with whom a charter of convergence has been implemented.
to include:
Museum Trust is to submit an annual report and estimate of expenditure to The RLC Association Trust and submit periodic reports to The RLC Heritage Committee.
presentations that shall be made to individuals or bodies within and outside the Corps.
annual income of the Trust shall be reserved and invested.
be received and from which all payments shall be made for activities carried on by Standing Committees within their approved budgets; and also payments as necessary from a general sub-account for other purposes of the Trust. This should include the receipt and investment of monies from disbanding units for use for RLC Officers and Sergeants Messes and RLC Unit PRIs.
membership in accordance with these Rules as the Trustees shall decide from time to time.
appointing the Chairman and members of the Standing Committees as and when necessary. The membership of the Standing Committees is shown at Annex B to these Rules.
(2) The RLC Investment Committee shall be responsible to the Trust for:
monies for the future needs of the Trust and those of the Forming Corps.
appointment of the Portfolio Investment Manager.
Portfolio.
In doing so, The RLC Investment Committee shall be authorised to seek such professional advice as is considered necessary to ensure compliance by the Trust with the Trustee Act 2000.
(3) The RLC Heritage Committee shall be responsible to the Trust for
monitoring all activity that sustains the heritage of The RLC and make recommendations to the Trustees on expenditure as appropriate. In addition it will monitor, on behalf of the Trustees, activity and expenditure in the following areas:
of memorials of The RLC, and for those of the Forming Corps where responsibility has been transferred, and for considering all proposals, including financial provision, for new memorials and their subsequent maintenance.
Museum Trust on Museum development against its plan and on the development of the Corps’ archives and those of the Forming Corps, including Unit historical records, personal histories, photographs and documents deposited into the care of the Corps archives.
histories, pamphlets, books, reports and works, which sustain the heritage and standing of The RLC and will appeal to present and past members of the Corps and its predecessors; where appropriate considering proposals for publication and distribution; monitoring distribution and sales.
paintings, furniture, silver and Corps Coaches) and any items given, or on loan to, the Corps from the Forming Corps and elsewhere, are properly secured, accounted for, insured, preserved, maintained and refurbished and suitably displayed or used. The Committee is to consider proposals for the acquisition of new silver, paintings and other property.
Corps journals as required.
Corps Bands Committee and Dress Committee. To make recommendations to those committees on issues affecting Corps heritage.
encourage professional activities and military writing; approving where necessary the annual award of such prizes and changes, or new prizes where appropriate.
for the Trust and subsequent management of those funds allocated by the Trust for Publication, Professional Development, Coaching and Central Property; reporting periodically on heritage responsibilities to the Trustees.
(4) The RLC Benevolent Committee shall be responsible to the Trust for:
grants for benevolence for serving and retired members of the Corps, the Forming Corps and eligible dependants are processed. Day to day management of benevolence case work shall be delegated to The RLC Controller Benevolence who has delegated authority to handle cases up to an agreed financial level, to enable decisions to be reached promptly and in confidence for the benefit of the client. Above that level, increased financial powers are delegated to a Benevolence Sub-committee. Those cases requiring funding beyond the scope of the Sub-committee will be referred to the full Committee for resolution. Threshold levels will be reviewed periodically.
Trust and subsequent management of those funds for the support of benevolence need and related expenditure.
for:
laying down priorities and policies for sport.
Chairmen of all approved RLC Sports Clubs and Associations (and where appropriate separate Germany Chairmen). Individual sports Chairmen are to appoint their own secretary/treasurer.
Sports.
and subsequent management of those funds agreed by Trustees.
to the Trust for:
the President of the Mess Committee over matters concerning the administration, management, maintenance of standards and upkeep of The RLC Headquarters Officers’ Mess.
Officers’ Mess.
and subsequent management of funds agreed by Trustees.
responsible to the Trust for:
the President of the Mess Committee over matters concerning the administration, management and upkeep of The RLC Central Sergeants’ Mess.
standards in The RLC Central Sergeants Mess and in Sergeants Messes throughout the Corps.
equipment and facilities.
the benefit of the serving Corps.
and subsequent management of funds agreed by Trustees.
Trust for:
advice on their employment and engagements.
Committee.
activities, when required.
soldiers.
agreeing all changes to RLC dress regulations with the ADC.
Committee on major issues of RLC dress policy.
each year; not more than fifteen months may elapse between successive annual general meetings. At this meeting the following business will be transacted:
Association Trust.
Association Trust
(c) Appointment of Auditors for the coming year.
from members. Such proposals requiring decisions at this meeting must be submitted to the Secretary in writing, at least four weeks prior to the date of the general meeting. Matters raised under “any other business” may be discussed but not put to a formal vote.
any time. The Secretary shall be empowered to call a special meeting on a request in writing by twenty-five members of The RLC Association, who must be located in at least three different garrisons or stations.
Notice.
Association is fourteen days.
normally be notified two months prior to the meeting, in The Sustainer.
quorum is present
only if there is a tied vote.
Membership
available:
(1) Full Membership:
(a) All those officers and soldiers serving in The RLC. Membership is based on the Day’s Pay Scheme.
(b) All those ex-serving officers and soldiers of the Corps and its predecessors. Membership is at retired members’ rates.
serving and retired members of the TA with previous service with The RLC or the Forming Corps. Membership is at the retired members’ rates, but does not normally entitle members or their dependants to grants for Benevolence, except where their problems arise from service with The RLC or a Forming Corps with whom a charter of convergence has been implemented.
available to all those serving and retired officers and soldiers of other Corps (less RLC and its Forming Corps) who wish to remain associated with The RLC. Membership is at the retired members’ rates, but does not normally entitle members or their dependants to grants for Benevolence.
available to members of converged Forming Corps Associations Membership does not confer any benefits from or voting rights in The RLC Association.
available to:
the Corps, whose membership of the Association is of mutual benefit.
(b) Colonels of TA Regiments if not already members.
(c) Colonels Commandant if not already members.
Association is available as follows:
and whose membership of the Association is of benefit to the Corps.
standing offices in the Corps.
(d) Masters (since 1993) of affiliated Livery Companies of The RLC.
Membership Rates. The following subscription rates will apply for those
who wish to be associated with the work of the Trust:
to the Day’s Pay Scheme.
TA: an annual amount set by the Trustees, and subject to periodic review.
Corps publications, newsletters and other direct benefits, remain as life members at no annual subscription.
the full membership package of benefits, but the payment of subscriptions will cease.
newsletters, but no subscription charges will be levied.
Association. They will, however, be subscribing members of a Forming Corps Association or one of its Branches. They may attend , but not vote at the Annual General Meeting of The RLC Association Trust , but not cast a formal vote.
Termination of Membership. Membership is terminated if:
months of its due date.
Trustees that it is in the best interests of the Trust that his or her membership is terminated. A resolution to remove a member from membership may only be passed if:
writing of the meeting of the Trustees at which the resolution will be proposed and the reasons why it is proposed;
representative (who need not be a member of the Association) has been allowed to make representations to the meeting.
The RLC Association Branches
Annex A.
25. The RLC Association has the following categories of Branches:
social events.
members, to provide a local RLC focus for comradeship and socialising. Membership is open to those categories of membership of The RLC Association set out in paragraph 19 of these Association rules (less Affiliated Members).
members, to provide a focus for RLC Association members of a particular trade or skill within The RLC. Membership is open to those categories of membership of The RLC Association set out in paragraph 21 of these Association rules (less Affiliated Members).
who wish to maintain close links with The RLC Association. Such branches follow the rules of their respective Forming Corps Association.
guidelines for RLC Association Branches available from RHQ The RLC.
Publications.
27. The Trust will undertake publication of the following:
cover RLC Regular and TA Corps activities and sport, the work of The RLC Association Trust and news of its Branches including those of the Forming Corps. The Sustainer aims to promote esprit de corps and foster the traditions of the Corps wherever possible, presenting a picture of life in The RLC and in the Branches to those outside the Corps and all those interested in Corps activities, sport and traditions. It also provides a historic record of the Corps’ activities and achievements.
medium for the publication of articles on professional subjects of interest to all members, past and present, of the Corps and its predecessors and to promote thought and stimulate discussion on such matters.
serving Regular and TA Officers of the RLC, plus details of the Colonels-in-Chief, Colonels Commandant, Honorary Colonels and other Senior Corps appointments.
the Rules of The RLC Association, names and addresses of retired members and other matters of interest to members.
detachments of The RLC, to those individual members of The RLC Day’s Pay Scheme not in such a unit, or those who subscribe as retired members to the Association, or those who pay the annual fee.
information regarding committees and sub-committees will be published and distributed free to subscribing members upon joining.
may be made at any time by the Trustees of The RLC Association Trust.
Annexes:
